Payroll Administrator

Detroit Housing Commission•Detroit, MI

6d•Onsite

About The Position

The purpose of this position is to manage and oversee the bi-weekly payroll for all employees at DHC, ensuring accuracy, compliance, and adherence to applicable federal, state and HUD regulations. The position administers payroll processes, analyzes payroll data, and implements procedures and controls to support the Finance Department’s operational and compliance objectives.

Requirements

Three or more years of relevant payroll processing experience.
Experience in processing Bi-Weekly pay frequencies.
Knowledge of multi-state payroll, FLSA, IRS, Federal & State regulations.
Knowledge of accounting principles and internal controls for financial reporting.
Knowledge of time and attendance requirements, payroll regulations and tax reporting procedures.
Knowledge of Housing & Urban Development Public Housing regulations and policies pertinent to the department.
Knowledge of HUD programs, requirements, and policies/procedures.
Knowledge of DHC and departmental policies, procedures, and goals.
Knowledge of organization's structure, policies and procedures.
Knowledge of standard office procedures, filing, and standard office equipment, including computer, fax copier, telephone system.
Knowledge of the principles and practices of automated information systems and data processing.
Knowledge of basic office practices, procedures, and equipment.
Knowledge and understanding of Generally Accepted Accounting Principles and Federal/State financial regulations.
Knowledge of the principles and practices of financial management, and ability to supervise and train employees.
Knowledge of Uniform Relocation Assistance, Cost Control and Safe Harbor Requirements.
Knowledge of accounting-related software.
Knowledge of sales and use tax procedures.
Knowledge in Development of new ACC units; understanding of accounting principles grants accounting and applicable HUD regulations.
Knowledge of federal, state and local financial regulations related to accounting and financial record keeping.
Knowledge of financial regulations pertaining to HUD, low-income housing HOPE IV, RHF and related programs.
Knowledge of HUD programs, requirements and policies & procedures.
Knowledge of US Generally Accepted Accounting Principles (GAAP).
Knowledge of fund and governmental accounting practices and principles.
Knowledge of the principles and practices of budgeting and budget administration.
Knowledge of the principles and practices of grants management.
Knowledge of the principles and practices of contract administration.
Knowledge of advanced cost and financial analysis principles and techniques.
Act Independently.
Analyze Situations.
Attend to Details.
Communicate Verbally.
Communicate in Writing.
Concentrate.
Empathize.
Identify Problems.
Initiate.
Manage Pressure.
Motivate.
Multi-Task.
Organize.
Problem Solves.
Think Creatively.
Calculate, compute, summarize and/or tabulate data and information.
Communicate effectively orally or in writing with relevant stakeholders, internal and external, from a variety of backgrounds.
Develop and maintain recordkeeping systems and procedures.
Evaluate information against a set of standards.
Exercise sound judgment in analyzing situations and identifying potential problems within scope of responsibility.
Forge strategic partnerships with relevant stakeholders.
Maintain confidentiality.
Master position-specific software.
Operate a computer to perform various work-related tasks.
Operate standard office equipment.
Perform mathematical calculations with speed and accuracy.
Plan, organize, complete or assign work and special projects in order to meet organizational goals.
Plan, organize, coordinate, and follow through on work projects to ensure efficiency.
Prepare written documents/reports with proper sentence structure, grammar and overall completeness.
Provide high level, quality customer service both internally and externally.
Read and understand department specific documentation, and policies and procedures.
Research issues using a variety of sources to obtain data and information.
Resolve issues using all available resources.
Respond effectively to sensitive inquiries or complaints.
Review and edit documents for accuracy and completeness.
Understand and apply HUD organizational rules, instructions, policies and procedures appropriately.
Work effectively with a diverse group of stakeholders.
Work under pressure of deadlines.
Must pass federal, state, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider.
Must be bondable and have a satisfactory work history.
Must have or be able to acquire a valid state driver’s license.
Must be insurable under the agency’s insurance policy and meet State insurance minimum requirements.

Nice To Haves

Bachelor’s degree in a related field, preferred.
ADP Workforce experience highly preferred.
Public sector experience is preferred.

Responsibilities

Manage and oversee the preparation and processing of bi-weekly payroll, ensuring accuracy, completeness and compliance with applicable laws and organizational policies.
Administer and coordinate payroll related activities with contracted vendors (ADP), ensuring timely and accurate processing.
Oversee and ensure compliance with wage garnishment, documentation, invoicing, and funding reconciliation processes. Coordinate resolution of lien-related matters.
Conduct pre- and post-payroll reconciliation processes by generating predefined payroll reports.
Analyze and resolve payroll issues while maintaining professional and respectful communication of solutions. Implement and maintain approved payroll procedures, internal controls, and documentation to ensure audit readiness and regulatory compliance.
Monitor and audit payroll transactions, tax filings, and employee data to ensure accuracy and compliance with federal, state and HUD requirements.
Analyze payroll data and generate reports to support financial reporting and audits.
Adhere to all documented payroll procedures to ensure.
Reverification of employment responses and reconciliation reports encompassing deductions, summaries of earnings, tax deductions, leave, compassionate leave, and non-taxable wages in accordance with company policies and procedures.
Possess sound decision-making skills and multitask efficiently in a fast-paced professional environment with strict deadlines.
Research and resolve payroll tax notices and discrepancies.
Maintain and track employee leave balances including sick time, vacation, and personal leave; ensure accruals, usage and payouts are processed accurately and in compliance with agency policies and applicable regulations.
Ensure proper maintenance and oversight of payroll records, including leave balances and payroll related documentation. Maintain records of employee salary, benefits, and withholding history, including voluntary and involuntary deductions, wage withholding orders, child support orders, garnishments, union affiliations and dues, and update elections as needed.
Reconcile benefits statements to payroll records.
Prepare periodic and special reports as needed.
Maintain payroll costing allocations.
Provide guidance and training to staff and supervisors on payroll processes, systems, and compliance requirements. Create system ad hoc reports as requested; analyze payroll data for any special projects or reports.
Monitor all union contracts and personnel policies to ensure compliance as related to payroll administration.
Maintain data to document information in IRS Forms W-2 and 1099.
Maintain utility consumption and accrual logs; create utility batches for payment.
Ensure that tenant receipts are processed timely within DHC and deposited within 1 day of receiving.
Crosstrain on other financial areas as directed.
Training and new hire Orientation related to Payroll.
Collaborate with Finance and Human Resource to support payroll related policy interpretation and process improvements.
Exercise independent judgement and discretion in the administration and execution of payroll operations, including interpretation of policies, regulations and procedures, while adhering to established controls and obtaining supervisory approval when required.
Coordinate with all departmental mailings, as needed.
Backup of other finance personnel as needed in accordance with the Finance Department's internal controls and DHC policies and procedures.
All other duties as assigned.