Cactus Wellhead - Payroll Administrator

Cactus Wellhead•Houston, TX

3d•Hybrid

About The Position

The Payroll Administrator is responsible for the accurate and timely administration of payroll and timekeeping activities for hourly employees. This position manages biweekly payroll processing, time and attendance systems, employee payroll changes, payroll-related compliance requirements, garnishments, special payrolls, and taxable fringe benefits. The Payroll Administrator works closely with Human Resources, Finance, managers, and employees to ensure payroll information is accurate, complete, and processed in accordance with company policies, applicable laws, and established payroll deadlines. The position also maintains appropriate documentation and participates in internal and external audits.

Requirements

High school diploma or equivalent required
3+ years of payroll, timekeeping, HR, accounting, or related administrative experience preferred
Experience processing payroll for hourly employees
Experience with time and attendance systems
Experience in a manufacturing or other high-volume hourly workforce environment preferred
Experience with multistate payroll
Experience with garnishments, off-cycle payrolls, bonus payrolls, and third-party sick pay
Experience supporting payroll audits
Experience with Workforce Management (WFM) and Syteline or similar payroll/timekeeping systems
Experience with UKG or other payroll systems
Working knowledge of federal and state payroll taxes and employee tax withholding
Strong attention to detail and accuracy
Ability to maintain confidentiality when handling sensitive employee and payroll information
Strong organizational and time-management skills
Ability to meet strict payroll deadlines
Payroll accuracy and attention to detail
Confidentiality and integrity
Regulatory and compliance awareness
Problem-solving and analytical skills
Effective communication
Customer service and employee support
Ability to work independently
Ability to collaborate effectively with Human Resources, Finance, management, and employees
Ability to work effectively in a deadline-driven environment, particularly during payroll processing

Nice To Haves

Payroll certification such as FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) is a plus

Responsibilities

Process scheduled biweekly payroll for Cactus hourly employees accurately and within established payroll deadlines.
Prepare special payroll calculations and adjustments as required.
Process off-cycle payrolls, including final payments and other special payroll requirements.
Process third-party sick pay and bonus payrolls for hourly employees.
Review payroll data for accuracy and resolve discrepancies prior to payroll submission.
Email final pay statements to terminated employees in accordance with company procedures.
Maintain complete and accurate payroll records, supporting documentation, and reports.
Administer the time and attendance system for hourly employees using Workforce Management (WFM) and Syteline.
Review employee time records for accuracy and completeness prior to payroll processing.
Work with managers and supervisors to resolve timekeeping issues, pay-rule questions, and other payroll-related discrepancies.
Assist with system updates and employee or organizational changes that affect timekeeping and payroll.
Audit new hires and employee changes prior to each payroll processing cycle to ensure payroll information is accurate and properly entered.
Maintain required payroll documentation and supporting reports for audit purposes.
Participate in internal and external payroll audits and provide requested documentation and information.
Ensure payroll processes comply with applicable federal, state, and local requirements and company policies.
Maintain knowledge of multistate taxation requirements, employee tax withholding, and applicable payroll regulations.
Enter and maintain employee wage garnishments in accordance with applicable requirements and established procedures.
Respond to garnishment inquiries and requests from employees, agencies, and other authorized parties.
Review employee payroll changes for accuracy and ensure appropriate updates are reflected in payroll and timekeeping systems.
Administer taxable fringe benefits and ensure appropriate payroll treatment and reporting.
Process taxable benefits such as car allowances, phone allowances, lodging, and other applicable employee benefits.
Coordinate with Human Resources and Finance as necessary to ensure accurate reporting and taxation of fringe benefits.
Comply with all quality, safety, health, environmental, and company requirements, policies, and procedures relevant to the position.
Protect the confidentiality and security of employee payroll and personal information.
Maintain accurate and organized payroll records in accordance with company retention requirements.
Identify and communicate payroll issues that may affect employees, management, Finance, Human Resources, or compliance.