Payroll Administrator

Mark Morris Dance Group • New York, NY

10d • $55,000 - $65,000 • Hybrid

About The Position

The Mark Morris Dance Group (MMDG) is seeking a Payroll Administrator to provide essential administrative and operational support across all MMDG programs. This role will be responsible for the timely and accurate processing of payroll and independent contractor fees for approximately 200 employees and contractors. The Payroll Administrator will report to the Chief Financial Officer and work closely with other department directors to streamline payroll and administrative processes. This position requires a high level of proficiency in accounting and payroll, exceptional organizational skills, and the ability to maintain confidentiality.

Requirements

• 2+ years of accounting and/or payroll processing experience.
• Familiarity in handling complex pay types, pay codes, and pay structures in both union and non-union payroll.
• High level of proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Technologically savvy; experience with payroll systems required.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Proven ability to manage multiple assignments, prioritize effectively, and work with precision and accuracy.
• Excellent written and verbal communication skills.
• Collaborative team player with a congenial attitude, sense of humor, and humility.
• Resourceful, proactive, and solutions-oriented.
• Demonstrated ability to exercise discretion, judgment, tact, and diplomacy while maintaining a high level of confidentiality.

Nice To Haves

• Bachelor’s degree in accounting or related field preferred or equivalent work experience.
• Love data, numbers and working in excel.
• Have an excellent memory and zealous attention to detail.
• Enjoy working with artists and ensuring accuracy of their pay.
• Possess strong organizational skills and have the ability to prioritize and meet deadlines.
• Are someone with initiative who can take ownership of their work and enjoys working as a team player to reach shared departmental and organizational goals.
• Love our Work and Align with our Core Values – You’re inspired by the ways in which we celebrate our diverse community, pursue excellence in all that we do, advance access, exposure and opportunity to dance and music, and cultivate creativity.

Responsibilities

• Process bi-weekly payroll for approximately 50 full-time employees (staff, dancers and production crew) in partnership with Insperity PEO.
• Verify payroll information (e.g. time sheets, contracts, overtime payments, direct deposits, wage attachments, etc.) for accurate distribution of funds.
• Verify Insperity PEO processing of quarterly and annual W2s, Federal 941 and NYS-45 tax fillings.
• Stay current with payroll software updates and maintain system functionality.
• Maintain confidentiality and provide customer service to address payroll matters and answer employee questions regarding paychecks and deductions.
• Maintain a wide variety of payroll information (W4 forms, I9 forms and timesheets), files and records in paper and electronic formats.
• Participate in internal and external payroll audits to ensure compliance with regulations.
• Prepare bi-weekly payroll for approximately 150 faculty employees and 60 independent contractors including tech crew, musicians, teaching artists, and assistant teaching artists.
• Pull Mindbody reports and cross reference schedules to ensure all faculty and substitutes are paid timely and accurately.
• Prepare bi-weekly payment requests for approximately 60 independent contractors for submission to Accounting for processing.
• Review faculty timesheets for accurate project coding and sick leave requests.
• Partner with CFO to maintain a roster of Dance Center teaching artists, musicians, and tech crew, both employees and independent contractors with up to date pay rate schedules and pay code configuration.
• Partner with Director of Human Resources to prepare annual and ad-hoc faculty agreements and independent contractor contracts.
• Review and post biweekly payroll journal entry to the general ledger, ensuring accurate project codes and labor allocations.
• Run biweekly payroll reports inclusive of 403B contributions, union dues and submit to Accounting for processing.
• Maintain budget projections for payroll taxes and benefits.

Benefits

• Paid vacation, sick/personal leave, holidays and bonus days
• Employee Health and Life insurance covered 100%
• Flexible Spending Plan
• Voluntary vision and dental coverage
• Pre-tax commuter benefit
• 403(b) retirement plan
• Access to special events and MMDG performances (when available)
• Access to free and discounted classes at the Dance Center and online
• Invitations to cultural events are extended to staff members by community partners.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree