Payroll Administrator

NASA Federal Credit Union•Upper Marlboro, MD

1d•$55,000 - $96,875•Hybrid

About The Position

NASA Federal Credit Union is seeking a Payroll Administrator to manage a variety of payroll-related duties, including the processing of wages, bonuses, and allowances, as well as general ledger postings and reconciliations for NASA Federal Credit Union and its subsidiaries, ensuring accuracy and compliance. The Payroll Administrator will assist with preparatory activities prior to audits or regulatory examinations and may serve as a resource during audits or examinations. This position will also manage timecards for NASA Federal Credit Union and CU Title, while demonstrating professionalism, discretion, and strong ethical standards when handling sensitive payroll information. Additionally, the role will collaborate with Human Resources and Finance to develop standardized, scalable processes that promote accuracy and compliance. The Payroll Administrator will serve as a Workforce Manager subject matter expert, providing support for staff inquiries, system releases, enhancements, audits, and stakeholder needs. This position may require you to commute to our Corporate Office in Upper Marlboro, MD periodically.

Requirements

Two to three years of relevant experience and/or education (Level I).
Three to five years of payroll experience (Level II).
Knowledge of commonly used Accounting and Payroll concepts, practices, and procedures.
Capable of ensuring the computing and deduction withholdings are completed accurately and in accordance with regulatory guidelines.
Associate's degree (A. A.) in Accounting preferred (Level II).
FPC certification preferred (Level II).
Familiar with advanced payroll concepts of taxable vs. non-taxable compensation and benefits and tax reporting requirements (Level II).
Effective written and verbal communication skills required.
Proficiency with MS Office applications.
Exceptional attention to detail and strong analytical skills.
Flexible and dependable to accommodate essential payroll processing over holiday weekends.
Highly organized, with the ability to meet tight deadlines for bi-weekly payroll cycles.
Professionalism, discretion, and strong ethical standards in handling sensitive payroll information.
Ability to work under pressure and manage multiple priorities during payroll periods.
Knowledge of Payroll software, accounting software, and spreadsheet software.
ADP WorkforceNow and Workforce Manager applications, Symitar, MS-Excel Spreadsheet software and MS-Word Word Processing software.

Nice To Haves

Associate's degree (A. A.) in Accounting preferred (Level II).
FPC certification preferred (Level II).

Responsibilities

Administers payroll processing for NASA Federal and its subsidiaries.
Administers ADP Workforce Manager Timekeeping transactions and updates, ensuring accuracy and seamless integration for processing.
Reviews all FMLA and State Leave certification cases against the timecards and adjusts as needed.
Coordinates the deduction of insurance benefits (when applicable).
Manages all employee contribution changes and loan payments within ADP application.
Completes all garnishment processing and ensures compliance with all associated requirements.
Completes VOIDS, Adjustments, and Manual Checks.
Posts accurate journal entries to the general ledger.
Retains proper support for all payroll processing including payroll changes and adjustments for the required time period.
Supports year-end processing, including W-2 reconciliation, accrual management, audits and reporting.
Assists with the preparatory work prior to internal audits or regulatory examinations of the Credit Union and may act as a resource during the audit/examination.
Creates and maintains procedures.
Manages general ledger reconciliations across multiple accounts, ensuring accuracy and timely resolution of discrepancies.
Assists the Financial Management team with completing the month-end close.
Assists with special accounting assignments as needed.
Administers ongoing Exception Management Review of timecards; including communicating with all levels of staff to clarify exceptions and adjust accordingly.
Completes complex payroll adjustments.
Processes Federal and State tax and social security withholdings, and all other deductions, insurance, benefits, retirement, 401(k) contributions/company match/loans and Gainsharing.
Completes monthly management reporting.
Partners with HR and Finance on multistate compliance regulations and practices.
Prepares monthly payroll accruals for posting to the general ledger.
Collaborates with ADP on Payroll configurations, integrations, and testing; while incorporating automation opportunities and efficiencies.

Benefits

Comprehensive healthcare
401(k) with employer match up to 6% and immediate 100% vesting
Gain Sharing Bonus (eligibility rules apply)
Health Insurance (Choice of two nationwide PPO plans)
High-Deductible Plan: 100% employer contribution toward premium. (HSA and FSA compatible)
Low-Deductible Plan: Generous employer contribution toward premium. (FSA compatible)
Dental Insurance: Generous employer contribution toward premium (HSA and FSA compatible)
Vision Insurance: Generous employer contribution toward premium (HSA and FSA compatible)
Long-term Disability Insurance
Flexible Spending Medical Account (FSA)
Flexible Spending Dependent Care Account
Health Savings Account (HSA)
Voluntary Supplemental Employee and Dependent Life Insurance
Voluntary Short-term Disability Insurance
Life Insurance/AD&D
Vacation Leave (excluding Outside Loan Officers)
Sick and Safe Leave
11 Paid Holidays
Education Assistance
Employee Referral Bonus
Credit Union Membership Eligible
Employee Assistance Program
Identity Theft Protection (Additional premiums to add family members)
Pet Insurance
Employee Discount Program