Payroll & Accounting Specialist (Hybrid)

PSS•New York, NY

22h•Hybrid

About The Position

The Payroll & Accounting Specialist works in the PSS Finance Department and completes administrative and accounting functions that support the agency’s programs and services. This full-time, non-exempt position is vital to ensuring that department duties are completed efficiently and on time. The role reports directly to the Finance Director.

Requirements

Excellent interpersonal and organizational skills.
Strong computer skills, including Excel, Word, and Outlook.
Excellent written and oral communication skills.
Knowledge of maintaining files.
Ability to work well independently and as part of a team.
Detail-oriented.
Maturity and good judgment in relating to peers, partners, and families.
Ability to work with people from diverse backgrounds.
Availability, dependability, and willingness to be flexible.
Demonstrated ability to solve problems and think strategically.

Nice To Haves

Bachelor’s degree in accounting.
Knowledge of QuickBooks.

Responsibilities

Collect, review, and verify employee timesheets and supporting documentation for completeness and accuracy.
Record employee hours, PTO, and payroll deductions in an Excel spreadsheet.
Communicate with program staff about timesheet discrepancies, errors, and PTO questions.
Track and maintain PTO balances for all staff.
Ensure wages, overtime, deductions, and tax withholdings are calculated correctly and reflected in the Excel payroll spreadsheet.
Maintain payroll records in compliance with federal, state, and local regulations.
Allocate employee benefit invoices to appropriate programs or cost centers, including health insurance, dental and vision insurance, life insurance, short- and long-term disability, and 403(b) monthly contributions.
Coordinate with HR to ensure accurate employee data and benefit enrollment.
Perform monthly credit card reconciliations and ensure expenses have proper documentation.
Review and record selected organizational invoices.
Manage the agency’s FedEx account, including tracking and processing expedited payment shipments.
Create and process catering invoices for program-related activities.
Assist with general accounting tasks, including purchase order tracking and documentation.
Ensure financial transactions are properly recorded and supported.
Work closely with HR to maintain accurate employee records and updates.
Ensure adherence to internal controls and organizational policies.
Support audits by maintaining organized and accurate payroll and financial documentation.