Patient Service Specialist PRN

Concentra•Chicago, IL

10d

About The Position

The Patient Service Specialist performs complex administrative duties, including patient registration and scheduling, providing customer service to clients, and managing a multi-line phone system. The role requires general knowledge of various systems and procedures and helps ensure each patient receives quality clinical care and a welcoming, respectful experience. The position may also perform certain medical assistant duties, such as breath alcohol tests, drug screens, and TB skin test reads, as assigned or approved by medical leadership. Duties and responsibilities may change at any time with or without notice.

Requirements

High school diploma or GED.
6 months to 1 year of job-related experience.
Ability to use logic to identify key facts, explore alternatives, and propose quality solutions.
Strong customer service skills and the ability to interact tactfully and professionally.
Ability to handle sensitive and confidential information, including HIPAA and PHI, in accordance with applicable laws and company policies.
Effective communication and interaction with employers, patients, providers, and colleagues.
Ability to maintain working relationships with employees at all levels.
Intermediate knowledge of Microsoft Office applications such as Word, Excel, and Outlook, and ability to enter data into various systems and applications.
Drive to achieve or exceed established service standards.
Concentra Core Competencies: Service Mentality, Attention to Detail, Sense of Urgency, Initiative, and Flexibility.

Nice To Haves

Working knowledge of state-specific occupational medicine requirements.

Responsibilities

Greet patients and visitors.
Communicate wait times to patients and direct them accordingly.
Obtain authorization, as needed, to process patients for services.
Check in patients using the appropriate patient management system.
Explain required forms to patients and ensure paperwork is completed properly.
Answer incoming telephone calls and direct callers appropriately.
Contact patients about appointment reminders, rescheduling, or cancellations.
Check out patients in the appropriate patient management system and distribute records.
File paperwork, medical records, and correspondence.
Maintain inventory of office supplies and printed forms.
Manage distribution of paperwork to outside parties, including non-injury, custody, and control forms.
Follow HIPAA guidelines and safety rules.
Attend center staff meetings and participate in initial and ongoing training as required.
Process patient referrals, including accurate checkout, paperwork processing, patient education, and communication with the Client Support Group.
Assist the Center Operations Director or another leader with daily administrative functions.
Help maintain a neat, clean, and orderly facility.
Use the employer reporting tool to scan and distribute employer results and paperwork.
Review clinician transcriptions and enter applicable charges using the internal charge entry system.
Perform medical assistant duties such as breath alcohol tests, drug screens, and TB skin test reads, as assigned or approved by medical leadership.