Pathways Executive Coordinator & Advisory Council Liaison

Friends of the Children•Portland, OR

2d•Onsite

About The Position

Friends of the Children seeks a highly organized, collaborative, and mission-driven Pathways Executive Coordinator & Advisory Council Liaison to support the implementation, growth, and daily operations of its Pathways for Young Adults program, which is part of the National Center of Excellence for Professional Youth Mentoring and includes the National Alumni Program. The program helps young adults build connections to education, careers, community, and economic opportunity through individualized career coaching. Based in Portland, Oregon, this role provides administrative, operational, communications, and project coordination support to staff, partners, employers, and other stakeholders. The Coordinator helps maintain organizational excellence and supports strategic initiatives by coordinating activities, relationships, logistics, and follow-up. The role reports to the National President, with a dotted line to the Director of the Pathways for Young Adults Program. The work includes executive and team administrative support; coordinating program implementation, expansion, events, travel, and meetings; maintaining project schedules and operational records; supporting communications and stakeholder engagement; and conducting research and preparing materials for leadership, committees, funders, and community partners. The position is onsite at the Duncan and Cindy Campbell National Center of Excellence for Professional Youth Mentoring in Portland at least four days per week. It is non-exempt and eligible for overtime, with an approximate annual compensation range of $60,000–$70,000. Friends of the Children describes its culture as grounded in belonging, empowerment, innovation, and continuous learning, and aims to provide a healthy, safe, accepting, supportive, and kind environment. Benefits include health, dental, vision, life and disability coverage; an FSA and employee assistance program; a 401(k) with matching contributions; phone and/or internet and office reimbursements; paid vacation, sick time, and holidays; career development and wellness reimbursement; seasonal time off; and employee discounts. Applicants must submit a cover letter to be considered.

Requirements

Associate degree or equivalent experience.
Five years of experience in administrative support positions, including experience at a senior support level.
Strong technical skills in Office 365 and Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Excellent written and oral communication skills and the ability to build relationships in person, by phone, and through video conferencing.
Strong organization, attention to detail, multitasking, time management, project planning, and follow-through skills; ability to prioritize work and meet deadlines.
Ability to identify and resolve problems, use sound judgment when dealing with sensitive or emotional topics, and maintain positive working relationships.
Ability to take initiative, work independently with minimal supervision, set priorities, and contribute effectively to individual and team projects.
Ability to adapt to changing work environments, competing demands, delays, and unexpected events.
Ability to maintain confidentiality and model organizational values.
Demonstrated ability to draft and produce accurate correspondence and reports, edit written materials consistently, and prepare accurate and timely meeting minutes.
Ability to work in diverse environments and cultivate relationships with staff, program children, supporters, current and potential donors, board members, foundations, and community partners.
Ability to represent the organization inclusively and effectively to a range of audiences.
Ability to research and learn new technological tools.
Work onsite in Portland at least four days per week.
Submit a cover letter with the application.

Nice To Haves

Experience supporting executive leaders.
Knowledge of Adobe Acrobat, Mailchimp, Google Analytics, and media databases.

Responsibilities

Manage calendars, scheduling, meeting logistics, agendas, materials, notes, and action-item tracking.
Prepare expense reports and maintain supporting documentation for program-related travel and activities.
Monitor shared email inboxes, route inquiries, and ensure timely follow-up.
Organize and maintain digital files, records, program documentation, and organizational calendars.
Support staff onboarding and coordinate orientation and training activities and materials.
Coordinate office administration, including supplies, technology support requests, vendor communications, and administrative procedures.
Participate in team meetings, planning sessions, and assigned administrative projects.
Coordinate travel, site visits, convenings, events, workshops, and trainings, including itineraries and scheduling.
Support Pathways implementation, expansion to additional chapters, and launch activities by coordinating meetings and maintaining project schedules.
Schedule partner, employer, committee, and stakeholder meetings; track timelines, deliverables, and follow-up activities.
Maintain project trackers, stakeholder lists, operational reporting tools, and inventories of program and outreach materials.
Identify operational needs and contribute to improving program effectiveness and efficiency.
Help edit and produce promotional materials and support the development, production, and distribution of program communications, presentations, reports, recruitment materials, and impact stories.
Provide administrative support for communications and stakeholder engagement with partners, employers, funders, committee members, and community stakeholders.
Conduct research and compile information for decision-making, partnership development, grant proposals, and program planning.
Assist in preparing presentations, reports, dashboards, and other materials for leadership, boards, committees, funders, and community partners.
Participate in special projects, cross-functional teams, and coordinated national team administrative activities that advance Pathways goals and support program growth.

Benefits

Friends of the Children pays 100% of the employee-only premium for two of four health plans.
Friends of the Children pays 100% of the employee-only dental premium.
Friends of the Children pays 100% of the employee-only vision premium.
Basic life insurance and accidental death and dismemberment coverage paid in full by the organization.
Short-term and long-term disability coverage paid in full by the organization.
Flexible Spending Account participation.
Employee Assistance Program.
Voluntary benefits, such as critical illness, hospitalization, and legal coverage.
401(k) savings plan with a company match of up to the first 4% of earnings contributed by the employee.
Cell phone and/or internet business-expense reimbursement up to $75 per month.
Office reimbursement of $150 per year on the employee's anniversary date.
Up to three weeks of paid vacation annually for full-time employees during the first four years, prorated in the first year and increasing with length of service.
Two weeks (80 hours) of sick time annually for regular full-time employees, prorated for new employees; sick time may be used for the employee's or a family member's physical and mental well-being.
Eleven paid holidays, including three floating holidays.
Career development and wellness reimbursement of up to $1,000 after the first year, of which up to $200 may be used for wellness.
Summer hours and an end-of-year holiday gift of time off, assessed annually by Executive Management.
Employee perks and discount programs for hotels, rental cars, travel, entertainment, streaming services, electronics, and e-commerce.
Benefits begin on the first of the month on or following the employee's start date.