Executive Coordinator & Board Liaison

TechTown Detroit • Detroit, MI

1d • Hybrid

About The Position

The Executive Coordinator & Board Liaison is a full-time role supporting TechTown’s Chief Executive Officer and Chief Program Officer. The position keeps the Office of the CEO running smoothly, serves as Board Liaison to the Corporate Secretary on governance and board stewardship, and manages the organization-wide meeting calendar in partnership with Human Resources. The role suits someone who can work effectively in a nimble nonprofit, alongside Wayne State University, and turn ideas into clear presentations and practical systems.

The successful candidate will model TechTown’s values of inclusion, excellence, humanity, curiosity, accessibility, and collaboration while bringing discipline and organization to leadership and board operations. The role requires discretion when handling sensitive information and professionalism when working with executives, board members, university partners, staff, and the community.

TechTown team members work a hybrid schedule with three in-office days each week. For this role, four in-office days are recommended because of its close work with the C-suite; the fourth day flexes around board meetings, events, and leadership sessions. Remote work is available when needed.

Requirements

• Experience as an executive assistant, executive coordinator, project manager supporting senior leaders, or in another role with similar responsibilities.
• Experience supporting a board of directors, fundraising, or donor stewardship in a nonprofit setting.
• Professional polish and sound judgment when working with executives, board members, and partners.
• Strong skills in Microsoft 365, especially PowerPoint, and willingness to learn new tools, including CRM and board portal systems.
• Clear written and verbal communication skills and strong attention to detail.
• Ability to manage multiple priorities, take initiative, and work independently.
• Ability to handle confidential information with discretion.
• Passion for the nonprofit sector and commitment to the organization’s mission.

Nice To Haves

• Familiarity with higher education or Wayne State University.

Responsibilities

• Manage the CEO’s and CPO’s calendars, correspondence, and priorities, including funder, donor, partner, and Wayne State commitments.
• Prepare executives for meetings with briefings and materials, and follow up on action items, including fundraising tasks with the Fund Development team.
• Represent the Office of the CEO professionally to staff, board members, university partners, and the community.
• Coordinate board and committee meetings, including agendas, packets, logistics, attendance, and minutes.
• Maintain board rosters, terms, conflict of interest forms, resolutions, and governance records in accordance with the Governance Operations Manual.
• Partner with Fund Development on board giving, engagement, and stewardship, including board participation in TechTown and Wayne State events.
• Support onboarding for new board members.
• Maintain the annual calendar of standing leadership, board, and all-staff meetings.
• Coordinate leadership meetings, all-staff meetings, and strategic planning sessions.
• Partner with Human Resources on organization-wide events, including retreats and team member recognition.
• Create polished presentations and board materials, and recommend or build frameworks, templates, and trackers that help leadership work more effectively.
• Maintain strict confidentiality when managing sensitive information and materials.
• Perform other duties as assigned.

Benefits

• Generous health and dental plans
• Vision insurance
• Life insurance
• Short-term disability
• 401(k) plan
• Team member assistance program
• 100% TechTown-paid life, short-term disability, and long-term disability benefits for full-time team members
• Wellness Inspired Workplace with a Wellness Program and onsite Wellness Room
• Five weeks of paid time off per year
• 23 paid holidays, including two weeks in December and one week in July
• 10 paid mental health days per year
• $2,500 professional development stipend
• Retirement plan with employer matching up to 6%
• Paid parental leave
• Creativity and innovation supported and encouraged by leadership
• Fulfillment and the knowledge of having made an impact in Detroit’s economic growth

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed