Executive Coordinator & Board Liaison

TechTown Detroit•Detroit, MI

16h•Hybrid

About The Position

TechTown, Wayne State University’s entrepreneurship hub, supports startups and local businesses throughout Wayne County with resources, collaborative workspace, and education that advance inclusive economic development. The Executive Coordinator & Board Liaison is a full-time position supporting the Chief Executive Officer (CEO) and Chief Program Officer (CPO). The role helps ensure the Office of the CEO runs smoothly, serves as Board Liaison to the Corporate Secretary on governance and board stewardship, and manages the organization-wide meeting calendar in partnership with Human Resources. The successful candidate will model TechTown’s values of inclusion, excellence, humanity, curiosity, accessibility, and collaboration while bringing organization and discipline to leadership and board operations. They will support the CEO and CPO, coordinate board and committee activity, manage organization-wide meetings, prepare polished presentations and materials, and develop practical systems that help leadership work effectively. The position requires discretion with sensitive information and professionalism in interactions with staff, board members, university partners, funders, donors, and the community. TechTown uses a hybrid schedule with three in-office days each week. For this role, four office days per week are recommended due to close work with the C-suite; the fourth day can flex around board meetings, events, and leadership sessions, with remote work available when needed.

Requirements

Experience as an executive assistant, executive coordinator, or project manager supporting senior leaders, or in another role with similar responsibilities.
Experience supporting a board of directors, fundraising, or donor stewardship in a nonprofit setting.
Professional polish and sound judgment when working with executives, board members, and partners.
Strong skills in Microsoft 365, especially PowerPoint, and willingness to learn new tools, including CRM and board portal systems.
Clear written and verbal communication skills and strong attention to detail.
Ability to manage multiple priorities, take initiative, and work independently.
Ability to handle confidential information with discretion.
Passion for the nonprofit sector and commitment to the organization’s mission.

Nice To Haves

Familiarity with higher education or Wayne State University.

Responsibilities

Manage the CEO’s and CPO’s calendars, correspondence, and priorities, including funder, donor, partner, and Wayne State commitments.
Prepare executives for meetings with briefings and materials, and follow up on action items, including fundraising tasks with the Fund Development team.
Represent the Office of the CEO professionally to staff, board members, university partners, and the community.
Assist the Corporate Secretary as Board Liaison.
Coordinate board and committee meetings, including agendas, packets, logistics, attendance, and minutes.
Maintain board rosters, terms, conflict of interest forms, resolutions, and governance records in accordance with the Governance Operations Manual.
Partner with Fund Development on board giving, engagement, and stewardship, including board participation in TechTown and Wayne State events.
Support onboarding for new board members.
Maintain the annual calendar of standing leadership, board, and all-staff meetings.
Coordinate leadership meetings, all-staff meetings, and strategic planning sessions.
Partner with Human Resources on organization-wide events such as retreats and team member recognition.
Create polished presentations and board materials, and recommend or build frameworks, templates, and trackers to help leadership work more effectively.
Maintain strict confidentiality when managing sensitive information and materials.
Perform other duties as assigned.

Benefits

Generous health and dental plans, vision insurance, life insurance, short-term disability, a 401(k) plan, and a team member assistance program.
TechTown-paid life, short-term disability, and long-term disability benefits for full-time team members.
Wellness Program and onsite Wellness Room.
Five weeks of paid time off per year.
Twenty-three paid holidays, including two weeks in December and one week in July.
Ten paid mental health days per year.
$2,500 professional development stipend.
Retirement plan with employer matching up to 6%.
Paid parental leave.
Leadership-supported creativity and innovation.
Opportunity to contribute to Detroit’s economic growth.