Executive Assist / Board Liaison

Centerstone•Nashville, TN

23h•$55,900 - $78,330

About The Position

Provides high-level executive, operational, governance, communications, and project coordination support to a Centerstone CEO and Board of Directors. Serves as a key liaison with internal and external stakeholders, supports leadership and governance activities, manages complex administrative processes, and advances organizational priorities through coordination, documentation, follow-up, and communication. The role provides executive administrative support, manages calendars and travel, coordinates board and workgroup meetings and events, prepares agendas, minutes, presentations, reports, and board materials, and supports project planning. It maintains board and administrative records, supports recruitment and onboarding of board members, and uses Centerstone’s board portal and other systems to support efficient executive-office processes. The position also supports fiscal review, budgeting, expense reports, and accounts payable and receivable processes. For the Research Institute, the role tracks publications and presentations, coordinates dissemination of research findings, and partners with project and department leaders to compile and distribute portfolio status reports and leadership review materials. Work may take place in an office, clinical, residential, or community-based environment, depending on role and assignment. The position is classified as sedentary work and may require prolonged sitting, standing, walking, and computer use. Work hours may include evenings, weekends, holidays, or extended shifts based on program needs.

Requirements

Bachelor’s degree in business administration, healthcare administration, public health, or a related field, or four years of relevant experience in lieu of the degree.
Four years of experience supporting an executive-level position.
Experience working in healthcare environments, with demonstrated experience coordinating complex projects or governance activities.
Strong organizational and project management skills.
Strong written, verbal, and interpersonal communication abilities.
Ability to manage highly confidential and sensitive information.
Knowledge of applicable regulatory guidelines and codes, agency policies and procedures, and federal and state laws.
Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Word, and Teams.
Ability to create executive-level presentations, reports, and communication materials.

Nice To Haves

Master’s degree.
Knowledge of healthcare, quality improvement, patient safety, research administration, or governance processes.
Project management and board liaison experience.

Responsibilities

Provide high-level administrative support to an assigned executive, including maintaining records and schedules and screening visitors, calls, email, and physical mail.
Manage the executive’s calendar; schedule meetings; arrange rooms, facilities, accommodations, and travel; and coordinate communications about upcoming events.
Coordinate and attend board and workgroup meetings and provide support at board events.
Prepare board agendas, meeting minutes, reports, presentations, and other materials, ensuring data and information are accurate.
Support projects and coordinate project plans.
Build and maintain positive working relationships with management, board leadership and members, and employees.
Prepare, create, distribute, and maintain board and administrative records, including attendance, meeting materials, resolutions, annual conflict-of-interest statements, accountability calendars, and other board actions.
Work with the Board Secretary to execute documents on behalf of the board.
Maintain assigned directories and resource guides, including board member information.
Support board recruitment from initial contact through orientation and onboarding.
Use and maintain Centerstone’s board portal and other systems, and conduct trainings as appropriate.
Support executive-office fiscal review and budgeting; maintain expense reports and follow accounts payable and receivable processes.
For the Research Institute, track publications and presentations and coordinate dissemination of research findings with internal and external stakeholders.
For the Research Institute, coordinate collection, compilation, and distribution of portfolio status reports and leadership review materials with project and department leaders.