Pathways Executive Coordinator & Advisory Council Liaison

Friends of the Children•Portland, OR

7d•$60,000 - $70,000•Onsite

About The Position

Friends of the Children is seeking a highly organized, collaborative, and mission-driven Pathways Executive Coordinator & Advisory Council Liaison to support the successful implementation, growth, and day-to-day operations of its Pathways for Young Adults program and National Alumni Program. The program is part of the National Center of Excellence for Professional Youth Mentoring and helps young adults pursue economic independence and career success through individualized career coaching and connections to education, careers, community, and economic opportunity. Based in Portland, Oregon, the role reports to the National President, with a dotted line to the Director of the Pathways for Young Adults Program. The coordinator provides administrative, operational, communications, and project coordination support to staff, partners, employers, and other stakeholders. They help coordinate operations, communications, stakeholder engagement, events, advisory council activities, and strategic initiatives, while keeping projects on track and maintaining effective relationships. The position is onsite at the Duncan and Cindy Campbell National Center of Excellence for Professional Youth Mentoring at least four days per week. It is classified as non-exempt and eligible for overtime, with an approximate annual compensation range of $60,000–$70,000. Applicants must submit a cover letter.

Requirements

Associate degree or equivalent experience.
Five years of experience in administrative support positions, including experience at a senior support level.
Strong technical skills in Office 365 and Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Excellent written and oral communication skills, including the ability to build relationships in person, by phone, and by video conference with diverse individuals inside and outside the organization.
Strong organization, attention to detail, and ability to manage multiple tasks.
Ability to proactively prioritize, coordinate, and plan work; use time efficiently; and meet deadlines.
Ability to identify and resolve problems in a timely manner and use reason when dealing with emotional topics.
Ability to take initiative, remain positive and self-motivated, work with minimal direct supervision, work independently, and set priorities.
Ability to resolve issues while maintaining good working relationships with internal and external customers.
Ability to adapt to changes in the work environment, manage competing demands, adjust approaches to fit situations, and handle frequent change, delays, or unexpected events.
Willingness and ability to work on both individual and team projects.
Ability to maintain confidentiality and model organizational values.
Demonstrated ability to draft and produce accurate correspondence and reports, edit written materials accurately and consistently, and produce accurate and timely meeting minutes.
Strong organizational and time-management skills, including the ability to plan, organize, implement, and follow up on projects.
Ability to work in diverse environments and cultivate and sustain relationships with a wide variety of constituencies, including staff, program children, supporters, current and potential donors, board members, foundations, and community partners.
Ability to represent the organization inclusively and effectively to a wide variety of audiences.
Ability to research and learn new technological tools.
Ability to work onsite in Portland at least four days per week.
Cover letter required; applications without cover letters will not be considered.

Nice To Haves

Experience supporting executive leaders.
Knowledge of Adobe Acrobat, Mailchimp, Google Analytics, and media databases.

Responsibilities

Manage calendars, scheduling, and meeting logistics.
Prepare agendas and meeting materials, take meeting notes, and track action items.
Prepare expense reports and maintain supporting documentation for program-related travel and activities.
Monitor shared email inboxes, route inquiries, and ensure timely follow-up.
Organize and maintain digital files, records, and program documentation.
Maintain calendars for meetings, events, trainings, and implementation deadlines.
Support onboarding of new staff and employees, including coordinating orientation and training, preparing materials, and ensuring access to needed tools and resources.
Coordinate office administrative needs, including supplies, technology support requests, and vendor communications.
Develop and maintain administrative procedures that support efficient team operations.
Participate in team meetings, planning sessions, and assigned administrative projects.
Coordinate travel, site visits, convenings, and event logistics, including itineraries and scheduling.
Support Pathways implementation, expansion to additional chapters, and launch activities by coordinating meetings and maintaining project schedules.
Schedule and coordinate partner, employer, committee, and stakeholder meetings.
Track project timelines, deliverables, and follow-up activities with the team to help meet deadlines.
Coordinate logistics for workshops, trainings, and Pathways events.
Keep project trackers, stakeholder lists, and operational reporting tools up to date.
Identify and address operational needs that improve program effectiveness and efficiency.
Work with the team to edit and print promotional materials.
Support development, production, and distribution of Pathways communications materials, including program overviews, presentations, reports, recruitment materials, and impact stories.
Provide administrative support for Pathways communications and stakeholder engagement activities.
Maintain inventories of Pathways marketing, outreach, and program materials and create systems for their organization and distribution.
Assist with communications for partners, employers, funders, committee members, and community stakeholders.
Conduct research and compile information for decision-making, partnership development, grant proposals, and program planning.
Assist with presentations, reports, dashboards, and other materials for leadership, boards, committees, funders, and community partners.
Participate in special projects and cross-functional teams that advance Pathways goals, improve operations, strengthen partnerships, or support program growth.
Participate in coordinated national team administrative activities as needed.

Benefits

Friends of the Children pays 100% of the employee-only premium for two of four health plans.
Friends of the Children pays 100% of the employee-only dental premium.
Friends of the Children pays 100% of the employee-only vision premium.
Basic life insurance and accidental death and dismemberment coverage, paid 100% by Friends of the Children.
Short-term and long-term disability coverage, paid 100% by Friends of the Children.
Flexible Spending Accounts, including a healthcare FSA with employee contributions ranging from $100 to $3,400.
Employee Assistance Program.
Voluntary benefits, including critical illness, hospitalization, and legal coverage.
401(k) savings plan with a company match of up to the first 4% of earnings contributed by the employee.
Cell phone and/or internet reimbursement for eligible business expenses up to $75 per month.
Office reimbursement of $150 per year on the employee’s anniversary date.
Up to three weeks of paid vacation annually for full-time employees during the first four years, prorated in the first year and increasing with length of service.
Two weeks/80 hours of sick time annually for regular full-time employees, prorated for new employees with at least 48 hours; sick time may be used for the employee’s or a family member’s physical and mental wellbeing.
Eleven paid holidays, including three floating holidays.
Career development and wellness reimbursement of up to $1,000 after the first year of employment, of which up to $200 may be used for wellness.
Summer hours and an end-of-year holiday gift of time off, assessed annually by Executive Management.
Employee perks and discount programs for hotels, rental cars, travel, entertainment, streaming services, electronics, eCommerce, and more.
Benefits begin on the first of the month on or following the employee’s start date.