Parts Technician

City of Copperas Cove•Copperas Cove, TX

11d

About The Position

Under general direction, the Parts Technician performs essential clerical duties for the Fleet Maintenance Department to support efficient service to the City's vehicle and equipment fleet. The position receives general supervision from the Fleet Superintendent/Lead Mechanic and oversees the department's daily clerical work. Regular and timely attendance, including reporting on time and working scheduled hours, is an essential job function. The Parts Technician coordinates preventive maintenance, dealer and manufacturer recalls, warranty work, work orders, invoicing, parts ordering, and inventory. The role also supports departmental budgeting and capital plans, prepares schedules and reports, maintains office forms and procedures, communicates with City Departments, and performs general office duties. Other essential duties may be assigned by the Fleet Superintendent. Peripheral duties include operating City vehicles to pick up and deliver vehicles, equipment, and parts, as well as other duties as assigned.

Requirements

High school graduation or GED equivalent.
Specialized coursework in general office practices, such as typing, filing, accounting, and bookkeeping.
Current Texas Driver's License.
Ability to operate a personal computer and use word processing, database, and spreadsheet programs.
Knowledge of computers and electronic data processing.
Knowledge of modern office practices and procedures.
Knowledge of accounting principles and practices.
Skill in operating the listed tools and equipment.
Ability to effectively meet and respond to the public and City Departments.
Ability to communicate effectively verbally and in writing.
Ability to handle stressful situations.
Must complete the formal application and selection process, which includes review of education and experience, an oral interview, and a background check; successful completion of a drug screen is required, and a job-related test may be required.
Ability to meet the physical demands of the job, including occasionally lifting and/or moving up to 50 pounds.

Nice To Haves

Two years of increasingly responsible related experience is preferred.
Equivalent combinations of related education and experience may qualify.

Responsibilities

Oversee the daily clerical duties of the Fleet Maintenance Department.
Plan, organize, and coordinate the Fleet Maintenance preventive maintenance program.
Participate in developing and administering the Fleet Maintenance Department budget, Capital Improvement Plan, and Capital Outlay Plan.
Serve as the Fleet Maintenance liaison with Finance, Public Works, and other Departments.
Develop and maintain office forms and procedures, and assist with personnel, budgeting, and facilities administration.
Maintain functional coordination between Fleet Maintenance and other City Departments.
Enter work orders into the computer program for department invoicing and distribution; complete work orders and computer-generated invoices daily.
Order parts and maintain internal parts inventory, including reconciling check requests and invoices with Finance as required.
Prepare and schedule preventive maintenance, dealer/manufacturer recalls, and warranty work with City Departments.
Prepare monthly preventive maintenance and vehicle inspection (MVI) schedules for distribution to City Departments.
Prepare monthly reports for Finance and other City Departments as requested.
Request vehicle and trailer titles and license plates as required.
Conduct end-of-fiscal-year stock inventory and submit it to the Finance Department.
Perform clerical duties such as operating office machinery, answering phones and mail, responding to email, and preparing reports, memoranda, and other documents accurately and completely.
Operate City vehicles to pick up and deliver vehicles, equipment, and parts.
Perform other essential duties as determined by the Fleet Superintendent and other duties as assigned.
Maintain regular, timely attendance and work scheduled hours.