Parts & Supply Coordinator

City of Galveston•Galveston, TX

13d

About The Position

Under general supervision, the Parts & Supply Coordinator purchases and provides an inventory of all parts and supplies for the City’s Public Works and Municipal Utilities Department. The role researches and documents parts and supplies, consults with vendors and suppliers, oversees and documents maintenance work orders, and maintains inventories of parts, materials, chemicals, office supplies, and janitorial supplies. It also supports purchasing activities, uniform orders and returns, invoices, staff safety meetings, and departmental office operations. The position supports courteous and cooperative relationships between the City of Galveston and the public, protects confidential work-related and City information, and performs other assigned duties. Employees may be required to work during emergencies to support public safety and the delivery or restoration of vital services.

Requirements

High school diploma or equivalent.
Two years of experience in purchasing, inventory control, and staff support operations, or an equivalent combination of education and experience.
Valid Texas Driver’s License.
Knowledge of City organization, operations, policies, and procedures; wastewater treatment principles, methods, and practices; purchasing and inventory management; modern office support practices; effective customer service; TCEQ; safety rules and regulations; computers; and spreadsheet software applications.
Ability to handle situations requiring diplomacy, fairness, firmness, and sound judgment; provide efficient customer service; understand and apply City policies and procedures; establish and maintain cooperative working relationships across City levels; and communicate effectively verbally and in writing.

Responsibilities

May participate in creating requisitions and staff reports for purchasing activities.
Research and document parts and supplies, and consult with vendors and suppliers.
Oversee and document maintenance work orders.
Maintain inventory of parts, materials, chemicals, office supplies, and janitorial supplies.
Order staff uniforms and process returns and invoices.
Participate in weekly staff safety meetings.
Provide office support services to department staff.
Demonstrate courteous and cooperative behavior when interacting with citizens, visitors, and City staff.
Maintain confidentiality of work-related issues and City information.
Perform other duties as required or assigned.
Work during emergencies when required to support public safety and the delivery or restoration of vital services.