Parts Coordinator - BOS

TCR•Boston, MA

6d•$31 - $36

About The Position

The Parts Coordinator manages procurement activities and supports the efficient, cost-effective acquisition of goods and services. The role ensures accurate purchase-order processing, vendor communication, and documentation, and supports the Finance and Operations team across North America. Working with the Parts Manager, the coordinator monitors inventory, processes orders, and maintains vendor relationships. The position coordinates inventory across multiple business units at one location, including Ground Support Equipment (GSE) and Catering Trucks, and requires a detail-oriented, data-driven approach and a strong sense of urgency. Familiarity with inventory management systems is required; SAP is preferred.

Requirements

3–5 years of experience in purchasing or procurement, ideally in the maintenance industry.
Background in inventory management systems; SAP is preferred.
Strong analytical and project management skills.
Proactive, data-driven approach, urgency, and attention to detail.
Ability to work independently, take initiative, and exercise good judgment and decision-making in complex supply-chain situations.
Proven track record in process improvement.
Fluent spoken and written English.
Strong organizational skills and ability to manage multiple tasks simultaneously.
Knowledge of Microsoft Office Suite.
Ability to function in a fast-paced business environment and balance multiple tasks.

Nice To Haves

Experience in the maintenance industry.
Knowledge of SAP.

Responsibilities

Maintain accurate inventory records and system integrity.
Monitor and track stock levels in the operating system.
Conduct weekly cycle counts and reconcile system discrepancies.
Order, receive, and process parts to maintain adequate inventory levels.
Distribute parts to technicians according to preventive maintenance and repair schedules.
Research and source parts to minimize downtime and support timely repairs.
Update the Workshop Manager on pending, backordered, or delayed parts.
Review vendor invoices to verify pricing and billing accuracy for received items.
Label inventory accurately and maintain fixed bin locations.
Generate workshop purchase orders as needed in emergency situations.
Coordinate inventory management across GSE and Catering Trucks business units at one location.
Support procurement and vendor communication, including accurate purchase-order processing and documentation.