Parts Coordinator - BOS

TCR

About The Position

The Parts Coordinator manages procurement activities and supports the efficient, cost-effective acquisition of goods and services. The role supports the Finance and Operations team across North America by processing purchase orders, communicating with vendors, maintaining accurate documentation, monitoring inventory, and supporting vendor relationships. The Parts Coordinator coordinates inventory for multiple business units at one location, including GSE and Catering Trucks, and works with the Parts Manager and Workshop Manager to help maintain operational readiness and timely repairs.

Requirements

3–5 years of experience in purchasing or procurement, ideally in the maintenance industry.
Strong analytical and project management skills.
Proactive, data-driven approach, urgency, and attention to detail.
Ability to meet deadlines and resolve issues quickly.
Independence, initiative, good judgment, and strong decision-making in supply chain situations.
Proven track record in process improvement.
Fluency in spoken and written English.
Strong organizational skills and ability to handle multiple tasks simultaneously.
Ability to work in a fast-paced business environment.
Knowledge of Microsoft Office Suite.

Nice To Haves

Knowledge of SAP is preferred.

Responsibilities

Maintain accurate inventory records and system integrity.
Monitor and track stock levels in the operating system.
Conduct weekly cycle counts and reconcile inventory discrepancies in the system.
Order, receive, and process parts to maintain adequate inventory levels.
Distribute parts to technicians in alignment with preventive maintenance and repair schedules.
Research and source parts to minimize downtime and support timely repairs.
Update the Workshop Manager about pending, backordered, or delayed parts.
Review vendor invoices to verify pricing accuracy and ensure correct billing for received items.
Label inventory accurately and maintain fixed bin locations.
Generate workshop purchase orders as needed in emergency situations.
Coordinate inventory management for GSE and Catering Trucks business units at one location.
Assist the Parts Manager in monitoring inventory, processing orders, and maintaining vendor relationships.