Partnership Coordinator

CACI • Reston, VA

3d

About The Position

CACI is seeking a highly organized and detail-oriented Partnership Coordinator to provide administrative and operational support for the Strategic Partnerships division. The position supports sponsorship, membership, and corporate philanthropy programs by coordinating partnership activities, managing event logistics, administering budgets and invoices, maintaining stakeholder communications, and helping ensure initiatives are executed efficiently and consistently. The coordinator works across company leadership, functional organizations, lines of business, and external partners to strengthen relationships with industry organizations, nonprofit partners, customers, and stakeholder communities.

The role includes maintaining partnership records and calendars, coordinating meetings and events, preparing materials and communications, tracking deliverables and metrics, supporting intake and onboarding, processing invoices, and assisting with budget administration and financial reporting. It also involves coordinating event logistics and materials, providing onsite event support, maintaining event records, and building positive relationships with partners, stakeholders, and vendors. The position reports directly to the Manager, Strategic Partnerships.

Requirements

• Bachelor's degree in communications, marketing, business administration, public relations, event management, or a related field.
• At least two years of experience in partnership coordination, program coordination, project support, business operations, stakeholder engagement, marketing, communications, events, or a related field.
• Strong written and verbal communication skills and the ability to interact professionally with internal stakeholders, external partners, and vendors.
• Ability to manage multiple projects simultaneously while balancing competing priorities and deadlines.
• Experience managing invoices, budgets, expense reporting, or financial reconciliation processes.
• Strong organizational and project management skills, including the ability to manage concurrent priorities, deliverables, and deadlines.
• Excellent attention to detail and accuracy in organization, record-keeping, and documentation.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, Teams, PowerPoint, and SharePoint.
• Comfort learning new systems.

Nice To Haves

• Experience with project management and collaboration tools such as Asana, Monday.com, Smartsheet, or similar platforms.

Responsibilities

• Maintain partnership calendars, contact information, engagement histories, action logs, program documentation, and other records.
• Coordinate recurring partnership activities, including meetings, events, panels, and other engagements.
• Coordinate schedules, engagement logistics, attendees, and communications for internal stakeholders and external partner representatives.
• Prepare agendas, meeting materials, briefing decks, summaries, correspondence, and follow-up communications.
• Track partnership activities, deliverables, milestones, participation, and reporting metrics.
• Identify workflow improvements and recommend operational efficiencies.
• Set up and maintain tasks in Asana in collaboration with the Marketing Ops team.
• Support partnership intake and onboarding, including documentation, stakeholder coordination, and record maintenance.
• Process invoices, track expenditures, support budget administration, and prepare financial reports.
• Coordinate event logistics for sponsorship activations, speaking opportunities, and association meetings.
• Coordinate shipment, tracking, and return of materials, marketing collateral, promotional items, and displays through external vendors.
• Provide onsite support for philanthropic activations, sponsorships, memberships, and internal events as needed.
• Manage onsite event execution for partnership engagements and provide operational support during assigned events.
• Capture and maintain event records, attendance data, photos, and post-event reporting materials.
• Build and maintain positive relationships with event organizers, industry partners, internal stakeholders, and vendors.
• Collaborate with company leadership, functional organizations, lines of business, external partners, and vendors.
• Manage day-to-day communication with partners and internal stakeholders.
• Support employee initiatives such as volunteer events, internal announcements, and recognition moments as required.
• Support ongoing partner engagement through timely communication, accurate record keeping, and coordination of commitments and deliverables.
• Maintain accurate and current information while appropriately handling sensitive materials.
• Perform other partnership coordination and operational support responsibilities as assigned.
• Demonstrate ownership and accountability for assigned events and projects, proactively identify solutions, follow through on open actions, and complete tasks on time.
• Adhere to established processes, procedures, and best practices; seek guidance when needed and continue developing expertise.
• Adapt to changing priorities.

Benefits

• Flexible time off benefit.
• Access to robust learning resources.
• Competitive compensation.
• Healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level