Partnership Coordinator

CACI International • Reston, VA

4d • $59,600 - $122,100

About The Position

CACI is seeking a highly organized and detail-oriented Partnership Coordinator to provide administrative and operational support for the Strategic Partnerships division. The role supports sponsorship, membership, and corporate philanthropy programs by coordinating partnership activities, managing event logistics, administering budgets and invoices, maintaining stakeholder communications, and ensuring initiatives are carried out efficiently and consistently. The position works collaboratively with company leadership, functional organizations, lines of business, and external partners to strengthen relationships with industry organizations, nonprofit partners, customers, and stakeholder communities. It reports directly to the Manager, Strategic Partnerships.

Requirements

• Bachelor's degree in communications, marketing, business administration, public relations, event management, or a related field.
• At least two years of experience in partnership coordination, program coordination, project support, business operations, stakeholder engagement, marketing, communications, events, or a related field.
• Strong written and verbal communication skills and the ability to interact professionally with internal stakeholders, external partners, and vendors.
• Ability to manage multiple projects simultaneously while balancing competing priorities and deadlines.
• Experience managing invoices, budgets, expense reporting, or financial reconciliation processes.
• Strong organizational and project management skills, including the ability to manage concurrent priorities, deliverables, and deadlines.
• Excellent attention to detail, organization, and accuracy in record keeping and documentation.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, Teams, PowerPoint, and SharePoint, and comfort learning new systems.

Nice To Haves

• Experience with project management and collaboration tools such as Asana, Monday.com, Smartsheet, or similar platforms.

Responsibilities

• Maintain partnership calendars, contact information, engagement histories, action logs, program documentation, and other records.
• Coordinate recurring partnership activities, including meetings, events, panels, and other engagements.
• Coordinate schedules, engagement logistics, attendee coordination, and communications for internal stakeholders and external partner representatives.
• Prepare agendas, meeting materials, briefing decks, summaries, correspondence, and follow-up communications.
• Track partnership activities, deliverables, milestones, participation, and reporting metrics.
• Identify workflow improvements and recommend operational efficiencies; set up and maintain tasks in Asana in collaboration with the Marketing Ops team.
• Support partnership intake and onboarding, including documentation, stakeholder coordination, and record maintenance.
• Process invoices, track expenditures, support budget administration, and prepare financial reports to support timely vendor payments and accurate financial records.
• Coordinate event logistics for sponsorship activations, speaking opportunities, and association meetings.
• Coordinate shipment, tracking, and return of materials, marketing collateral, promotional items, and displays through external vendors.
• Provide onsite support as needed for philanthropic activations, sponsorships and memberships, and internal events.
• Manage onsite event execution for partnership engagements and serve as a key point of contact for assigned event logistics and operational support.
• Capture and maintain event records, attendance data, photos, and post-event reporting materials.
• Build and maintain positive relationships with event organizers, industry partners, internal stakeholders, and vendors.
• Collaborate with company leadership, functional organizations, lines of business, external partners, and vendors.
• Manage day-to-day communication with partners and internal stakeholders.
• Support employee initiatives such as volunteer events, internal announcements, and recognition moments as required.
• Support ongoing partner engagement through timely communication, accurate record keeping, and coordination of partnership commitments and deliverables.
• Maintain accurate and current information while appropriately handling sensitive materials.
• Perform other partnership coordination and operational support responsibilities as assigned.
• Demonstrate ownership and accountability for assigned events and projects; proactively identify solutions, follow through on open actions, and ensure timely completion.
• Adhere to established processes, procedures, and best practices; seek guidance when needed while continuously developing expertise.
• Adapt to changing priorities.

Benefits

• Flexible time off benefit.
• Access to learning resources.
• Healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level