Part-Time Staffing & Scheduling Coordinator

i9 Sports•Gahanna, OH

20h•Hybrid

About The Position

i9 Sports East Columbus is looking for a highly organized, proactive, and dependable Staffing & Scheduling Coordinator to help build and maintain a strong team of coaches, referees, coordinators, and site managers across their youth sports programs. This role is ideal for someone who enjoys working with people, recruiting, organization, and problem-solving. The primary goal is to ensure the right people are in the right positions at the right locations before they are needed. This position involves developing a year-round staffing pipeline, communicating with candidates and employees, coordinating onboarding, and ensuring programs are properly staffed each season.

Requirements

Highly organized and detail-oriented.
Strong communicator who is comfortable talking with applicants and employees.
Proactive and able to identify problems before they become emergencies.
Comfortable managing multiple priorities at the same time.
Dependable and responsive.
Comfortable using email, text messaging, spreadsheets, and online systems.
Able to work independently while also collaborating with the Program Director and Site Managers.
Comfortable working in a seasonal environment where staffing needs can change quickly.
Enjoys working with people and helping build a team.

Nice To Haves

Recruiting or hiring experience
Staff scheduling experience
Human resources experience
Youth sports experience
Hospitality experience
Customer service experience
Event management experience
Team management experience
Administrative or operations coordination experience

Responsibilities

Build and maintain a year-round pipeline of potential coaches, referees, coordinators, and site managers.
Post positions on job boards, social media, schools, community groups, and other recruiting sources.
Review applications and identify qualified candidates.
Conduct initial candidate communications and interviews.
Follow up with applicants throughout the hiring process.
Reconnect with strong former employees and coaches before each season.
Maintain a pool of qualified backup staff.
Assist with creating staff schedules across multiple sports and locations.
Match employees to positions based on availability, experience, qualifications, and location.
Communicate schedules and assignments to staff.
Monitor availability and identify potential staffing gaps before they become problems.
Handle schedule changes and help find replacements for call-offs.
Maintain accurate staffing and scheduling records.
Help new employees complete required hiring paperwork and background checks.
Communicate expectations, pay rates, schedules, and job responsibilities.
Coordinate training and ensure new employees are ready before their first shift.
Maintain accurate employee information and availability.
Maintain regular communication with coaches, referees, coordinators, and site managers.
Follow up with employees regarding availability and scheduling.
Track reliability, attendance, and staff performance.
Identify dependable employees who may be ready for additional responsibility.
Help create a positive staff experience that encourages employees to return season after season.
Review upcoming program schedules and registration numbers to identify staffing needs.
Develop staffing plans for upcoming seasons.
Begin recruiting well before each season begins.
Maintain an active pipeline of potential employees even when positions are not immediately open.
Help ensure every program and location has adequate staffing before opening day.