Part-Time F&B Inventory Specialist

Commonwealth Companies•St. Paul, MN

3d•Hybrid

About The Position

Commonwealth Companies is seeking a highly organized, detail-oriented, and dependable Part-Time Food & Beverage Inventory Specialist to oversee and maintain accurate food and beverage inventory across three hospitality venues: W.A. Frost & Company, The Commodore Bar & Restaurant, and The University Club of Saint Paul. This position is responsible for conducting physical inventory counts, maintaining accurate inventory records, monitoring product usage and costs, identifying discrepancies and waste, and providing management with timely inventory and cost reports. The ideal candidate is analytical, comfortable working independently, highly accurate with numbers, and experienced with food and beverage inventory in a restaurant, hotel, club, catering, or hospitality environment.

Requirements

Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to work independently and meet established deadlines.
Strong basic mathematical and analytical skills.
Proficiency with Microsoft Excel, Google Sheets, or similar spreadsheet software.
Ability to communicate discrepancies and concerns professionally and objectively.
Ability to travel between all three Saint Paul locations.
Ability to maintain confidential financial and operational information.

Nice To Haves

Previous restaurant, hospitality, food service, accounting, purchasing, or inventory-control experience.
Experience conducting restaurant food and beverage inventories.
Familiarity with restaurant POS and inventory-management systems.
Understanding of food cost, beverage cost, COGS, purchasing, receiving, and inventory variance.
Experience working with liquor, wine, beer, and restaurant food inventories.

Responsibilities

Conduct scheduled physical inventories of food, liquor, wine, beer, non-alcoholic beverages, and other designated F&B products across all three venues.
Ensure inventory counts are completed accurately, consistently, and according to established company procedures.
Maintain organized inventory records by venue, department, storage location, and product category.
Verify product quantities, units of measure, and inventory values.
Monitor inventory levels and identify unusually high or low stock levels.
Assist management in establishing and maintaining appropriate par levels.
Monitor slow-moving, obsolete, expired, or overstocked products.
Help ensure proper inventory rotation using FIFO (First In, First Out) practices.
Track food and beverage inventory values and usage.
Assist management with calculating and monitoring food cost, beverage cost, and Cost of Goods Sold (COGS).
Compare physical inventory against purchases, transfers, sales, and expected usage.
Identify inventory variances, unusual consumption patterns, excessive waste, or potential loss.
Investigate significant discrepancies and report findings to management.
Assist management in identifying opportunities to reduce waste and improve inventory efficiency and profitability.
Monitor product pricing and communicate significant vendor cost changes.
Periodically review receiving practices to ensure deliveries are properly counted, inspected, and recorded.
Compare vendor invoices against products received when requested.
Identify discrepancies involving quantities, pricing, credits, substitutions, or missing products.
Assist management with maintaining accurate vendor and purchasing records.
Maintain accurate documentation of food and beverage products transferred between W.A. Frost, The Commodore, and The University Club.
Ensure transfers are properly recorded against both the sending and receiving locations.
Reconcile transfer discrepancies as part of the inventory process.
Prepare clear and timely inventory reports for management.
Provide inventory valuation and variance reports by venue and product category.
Report significant inventory discrepancies or unusual activity promptly.
Maintain historical inventory records to assist management in evaluating trends and operational performance.
Provide recommendations for improving inventory controls, organization, purchasing practices, and cost management.