Owner Furnished Equipment Coordinator

VEC•San Francisco, CA

About The Position

The Owner Furnished Equipment Coordinator (OFE-C) owns and coordinates Owner Furnished Equipment (OFE/OFCI) across a project’s lifecycle, from early identification and planning through procurement tracking, design coordination, delivery, commissioning, closeout, and operational handover. The position is assigned to a single site or campus and reports to the Digital Delivery Program Manager. It serves as the primary coordination point among the owner, vendors, design team, general contractor, trade partners, BIM/VDC team, commissioning team, and operations stakeholders. The coordinator governs OFE work on the owner’s behalf but does not purchase or install equipment. The role maintains the master OFE log as the single source of truth, uses a RASCI matrix to clarify who furnishes, installs, and accepts each item, and validates asset metadata against the project’s Asset Information Requirements (AIR) schema. It combines cross-party coordination and communication with technical judgment to identify gaps, clarify responsibilities, track decisions, escalate risks, and move equipment from concept to operational readiness. The role coordinates equipment requirements across project disciplines and monitors selections, procurement status, lead times, submittals, fabrication, shipping, delivery, storage, installation, commissioning, warranties, and closeout records. It supports digital handover by validating asset data and assembling closeout documentation for the owner.

Requirements

5 to 7 years of direct experience in equipment procurement, project management, owner's representation, procurement coordination, mission-critical equipment planning, or a related field.
Strong understanding of construction sequencing, design coordination, submittals, RFIs, procurement, logistics, and closeout.
Familiarity with MEP, structural, low-voltage, and architectural coordination issues related to equipment installation.
Ability to build and manage equipment logs and read and interpret drawings, specifications, equipment cut sheets, installation manuals, and coordination documents.
Experience working across owner, vendor, design, GC, trade, commissioning, and operations stakeholders on a live project.
Takes ownership of scope that has no obvious owner and escalates rather than waiting for direction.
Strong written communication, particularly for tracking decisions and confirming commitments in writing.
Comfort asking technical questions of vendors, designers, and trades until answers are clear.
Organized and persistent follow-through across many parties and long lead times.
Working knowledge of construction documents, submittals, and equipment coordination workflows.
Ability to maintain structured data at scale, including equipment registers, metadata, and asset records.
Understanding of construction schedules and ability to interpret installation windows and critical-path impacts.
Working proficiency with Procore, Autodesk Construction Cloud, Bluebeam, Smartsheet, Excel, and 4D review tools such as Synchro or Navisworks, or comparable platforms/tools as applicable.

Nice To Haves

Direct OFE, OFCI, or FF&E coordination experience for data center owners.
Experience on hyperscale or multi-building campus programs.
Familiarity with Asset Information Requirements (AIR) schemas and digital handover to facilities and operations teams.
Owner's representative or owner-side project experience.

Responsibilities

Create, own, and maintain the master OFE log as the single source of truth, tracking equipment IDs, locations, vendor information, procurement status, installation responsibility, utility requirements, delivery dates, and closeout status.
Keep tracking logs current and usable by all project parties; maintain the CDE for the OFE register and supporting documentation and reduce data fragmentation across single-site and multi-site environments.
Enforce model metadata compliance with the Asset Information Requirements (AIR) schema using automated validation tools.
Define responsibility for furnishing, purchasing, delivering, installing, connecting, testing, commissioning, warranting, and accepting each OFE item.
Identify and resolve scope gaps among the owner, vendors, GC, trade contractors, design team, and operations through a RASCI matrix; retain ownership of OFE scope and make decisions when responsibility is unclear.
Collect and track vendor cut sheets, installation manuals, utility and clearance requirements, structural support needs, data/IT requirements, and maintenance access requirements.
Coordinate OFE requirements across architectural, structural, MEP, low-voltage, BIM/VDC, and field teams.
Inform BIM/VDC of OFE design changes in advance so clash resolution and sign-off remain on schedule.
Monitor equipment selections, purchase orders, lead times, submittals, fabrication, shipping, delivery, storage, and installation windows.
Escalate late decisions, missing vendor information, changed equipment requirements, delivery conflicts, and schedule impacts to responsible parties in time for action.
Use visual planning and 4D sequencing tools such as Synchro and Navisworks to review equipment development and protect schedule-critical-path access.
Track delivery confirmation, installation verification, commissioning, warranties, O&M manuals, serial numbers, asset tags, and final acceptance.
Validate asset metadata against the AIR schema before operational sign-off and handoff to the owner.
Deliver asset data and closeout documentation and support digital handoff.
Coordinate with owner and client teams on equipment decisions, standards, approvals, and acceptance requirements; with owner procurement on purchasing status, vendor contracts, lead times, and delivery commitments; and with vendors on technical and warranty information.
Coordinate with design, BIM/VDC, GC project management and field teams, trade contractors, commissioning, and facilities teams on design, modeling, site readiness, logistics, installation, testing, training, maintainability, and turnover acceptance.