Equipment Coordinator

Rising Edge Group•Ellsinore, MO

About The Position

The Equipment Coordinator is responsible for coordinating the management, utilization, maintenance, compliance, and deployment of Rising Edge Group’s fleet and equipment assets throughout the U.S. Division. Reporting to the Director of Operations and working closely with the Fleet Manager, the role supports day-to-day fleet and equipment operations, asset planning, maintenance programs, rental management, transportation logistics, cost control, and regulatory compliance to maintain operational readiness. The Equipment Coordinator serves as a primary liaison among Operations, Project Teams, vendors, equipment users, and the Fleet Department. The position coordinates equipment resources, monitors maintenance and compliance activities, supports procurement and rentals, and maintains accurate fleet and equipment records in line with company policies and applicable regulations. The role also supports material and equipment movement, inventory control, fuel reporting, and continuous improvement of asset utilization and operating costs.

Requirements

Degree, diploma, certificate, or equivalent experience in construction management, fleet management, transportation, logistics, equipment management, or a related field.
Minimum 3–5 years of experience in equipment coordination, fleet management, logistics, construction operations, or a similar role.
Strong understanding of commercial vehicle operations, fleet management, and equipment utilization practices.
Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
Strong organizational, planning, and multitasking skills, with the ability to manage competing priorities.
Excellent problem-solving and analytical abilities.
Strong verbal and written communication skills and ability to collaborate across departments.
Ability to work independently and exercise sound judgment with minimal supervision.
Valid driver’s license with an acceptable driving record.
Willingness to travel occasionally to support fleet and equipment operations throughout the U.S. Division.
Candidates must complete pre-employment screening, including professional reference checks and a criminal record check.

Nice To Haves

Experience in utility, construction, industrial, or transportation environments.
Forklift certification.
Shipping and delivery experience.
Experience with fleet management software, telematics, GPS tracking systems, or equipment management platforms.
Basic mechanical knowledge of trucks, trailers, heavy equipment, and fleet assets.
Experience coordinating equipment maintenance, repairs, and vendor relationships.

Responsibilities

Create fleet and project rental purchase orders, ensuring accurate coding, receipt verification, and timely vendor reconciliation and closeout.
Promote a strong safety culture and support fleet compliance coordination.
Coordinate mobilization, transfers, utilization, and demobilization of third-party rentals and company-owned equipment across the U.S. Division.
Maintain equipment, fleet, and asset tracking systems, including utilization, availability, project assignments, maintenance requirements, and billing allocations.
Work with Operations, Project Teams, vendors, and the Fleet Manager to forecast equipment requirements, coordinate rentals, and optimize utilization.
Coordinate preventive maintenance, repairs, inspections, certifications, and calibrations for fleet vehicles, trailers, and equipment.
Maintain maintenance records, preventive maintenance schedules, and compliance documentation.
Handle merchandise delivery and receiving; prepare shipments, track shipped products, manage inventory and price integrity, and order office supplies.
Plan and coordinate the movement of materials, tools, and equipment with Operations and Project Teams to support project schedules.
Coordinate fuel reporting and reconciliation, including accurate tracking, allocation, and reporting of fleet and equipment fuel costs.
Arrange equipment transportation, logistics, and inter-regional asset movements.
Monitor equipment performance, utilization, maintenance status, and downtime, and identify opportunities to improve efficiency, maximize utilization, and reduce operating costs.
Support inventory management of fleet-related tools, equipment, and accessories while maintaining equipment standards and controls.
Coordinate with vendors and internal stakeholders to ensure maintenance and repairs are completed safely, efficiently, and cost-effectively.
Identify workplace hazards and support corrective actions to maintain a safe, compliant, and productive work environment.
Collaborate with the Fleet Manager, Operations, and Regional Leadership on fleet initiatives, continuous improvement, and business objectives.
Perform other related duties assigned by the Director of Operations and Fleet Manager.