OPS SECRETARY SPECIALIST - 37911074

State of Florida • Tallahassee, FL

7d • Onsite

About The Position

Jackson Bluff Dam is looking for a self-motivated park service professional to fill an OPS Secretary Specialist position. This applicant must possess strong administrative skills, ability to work independently and understand budget tracking. This position part time up to 28 hours per week. This position assists in planning, coordinating, and implementing all administrative activities involved in the Jackson Bluff Dam operation. Performs fiscal, purchasing, and budget tracking duties for the facility. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to District office. Assists in the planning and administration of facility contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions. Performs and directs data entry required to maintain records. Maintains the Dam’s archival and resource files. Prepares and processes paperwork relating to personnel activities to include selection and recruitment, employee relations, and travel. Develop management reports and summaries for use in making management decisions and planning activities and services. Assists in assuring compliance with current division policies, procedures, and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to District office for processes and procedures which will promote efficiency and simplify administrative functions. Attends meetings and training sessions and represents the Dam at meetings with division representatives, other agencies, and organizations. Processes technical correspondence, investigates subject matter and prepares replies. Maintains property and fleet records for Jackson Bluff Dam. Performs other related duties as required. In carrying out the duties of this position, the incumbent is always expected to be aware of and abide by the Department’s Standards of Conduct, as well as all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. Compliance with the processing requirements of Chapter 215.422, F.S. are mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

Requirements

• Strong administrative skills
• Ability to work independently
• Understand budget tracking
• Valid Driver’s License
• Knowledge of administrative principles and practices
• Knowledge of methods of data collection
• Knowledge of principles and techniques of effective verbal and written communication
• Knowledge of FLAIR, My Florida Marketplace (MFMP), Quicken, Oculus, PPMTS
• Skills in use of office equipment including computers and related software including Microsoft Office Suite
• Ability to collect, evaluate, and analyze data relating to accounting, personnel, purchasing, and report writing
• Ability to prepare correspondence and administrative reports
• Ability to understand and apply applicable rules, regulations, policies, and procedures
• Ability to utilize problem solving techniques
• Ability to work independently
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively verbally and in writing
• Ability to establish and maintain effective working relationships with others
• Ability to maintain a valid driver license
• Ability to assist in formulation of budget preparation
• Successful completion of background screening

Responsibilities

• Assists in planning, coordinating, and implementing all administrative activities involved in the Jackson Bluff Dam operation.
• Performs fiscal, purchasing, and budget tracking duties for the facility.
• Maintains computerized budget tracking system and reconciles with FLAIR.
• Provides related budget reports to District office.
• Assists in the planning and administration of facility contracts, use agreements and permits.
• Processes requisitions, bids, and p-card transactions.
• Performs and directs data entry required to maintain records.
• Maintains the Dam’s archival and resource files.
• Prepares and processes paperwork relating to personnel activities to include selection and recruitment, employee relations, and travel.
• Develop management reports and summaries for use in making management decisions and planning activities and services.
• Assists in assuring compliance with current division policies, procedures, and programs.
• Oversees and assists in training staff in proper administrative procedures and practices.
• Provides recommendations to District office for processes and procedures which will promote efficiency and simplify administrative functions.
• Attends meetings and training sessions and represents the Dam at meetings with division representatives, other agencies, and organizations.
• Processes technical correspondence, investigates subject matter and prepares replies.
• Maintains property and fleet records for Jackson Bluff Dam.
• Performs other related duties as required.

Benefits

• Participation in state group insurance (must meet eligibility requirements).
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial).
• Flexible Spending Accounts

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed