Session OPS - Executive Secretary

State of Florida • Tallahassee, FL

8d • Onsite

About The Position

This will be a fulltime, temporary position through the 2027 session.

Requirements

• A high school diploma or its equivalent and two years of secretarial and/or clerical experience.
• College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

Responsibilities

• Serves as receptionist; greets, announces, and routes visitors; answer and route incoming calls
• Maintains appointment calendar prepares itineraries, and schedules meetings and conference calls
• Types correspondence, memos, reports, and routes incoming calls
• Reviews all typed materials for grammar, punctuation, and content
• Coordinates and assists in the preparation of special reports, research assignments and projects as directed
• Assist supervisor in handling daily administrative duties and acts in matters where authority has been delegated
• Prepares confidential correspondence and secures information necessary for preparing replies
• Performs general office and other related duties as required
• Maintains adequate office supplies for use by staff
• Completes research assignments and projects as directed
• Maintains files of office correspondence, research materials, and related client information
• Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED