Session OPS - Executive Secretary
About The Position
This is a full-time, temporary position through the 2027 session. The role involves serving as a receptionist, greeting and routing visitors, answering and routing incoming calls, maintaining appointment calendars, preparing itineraries, and scheduling meetings and conference calls. The Executive Secretary will also type correspondence, memos, and reports, reviewing all typed materials for grammar, punctuation, and content. This position assists in the preparation of special reports, research assignments, and projects, and supports the supervisor with daily administrative duties, acting in matters where authority has been delegated. Responsibilities include preparing confidential correspondence, securing information for replies, performing general office duties, maintaining adequate office supplies, completing research assignments, maintaining files of office correspondence, research materials, and client information, and processing, screening, and distributing incoming mail, as well as preparing replies to routine correspondence for signature.
Requirements
- A high school diploma or its equivalent
- Two years of secretarial and/or clerical experience
- College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
Responsibilities
- Serves as receptionist; greets, announces, and routes visitors; answer and route incoming calls
- Maintains appointment calendar prepares itineraries, and schedules meetings and conference calls
- Types correspondence, memos, reports, and routes incoming calls
- Reviews all typed materials for grammar, punctuation, and content
- Coordinates and assists in the preparation of special reports, research assignments and projects as directed
- Assist supervisor in handling daily administrative duties and acts in matters where authority has been delegated
- Prepares confidential correspondence and secures information necessary for preparing replies
- Performs general office and other related duties as required
- Maintains adequate office supplies for use by staff
- Completes research assignments and projects as directed
- Maintains files of office correspondence, research materials, and related client information
- Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
