ADMINISTRATIVE SECRETARY OPS - 60932541

State of Florida • Pine Manor, FL

3d • Onsite

About The Position

This is a part-time general office and clerical position providing support to a team of paralegals and attorneys assigned to our Children’s Legal Services program. The work is challenging but incredibly rewarding. We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.

Requirements

• Excellent communication skills.
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to use copying and fax machine.
• Ability to organize files and other records.
• Ability to enter data in records management systems.
• Ability to handle telephone calls in a courteous and effective manner.

Nice To Haves

• Prior experience working in a legal office preferred.
• Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

Responsibilities

• Preparing Notices of Filings of legal documents.
• Creating, maintaining, and closing case files.
• Receiving, processing, and tracking correspondence, mail and work assignments.
• Answering phones.
• Filing documents in case files.
• Filing documents with the court.
• Sorting and distributing paper mail and electronic mail.
• Operating copy machine.
• Entering data timely and accurately into statewide databases.
• Tracking court calendar activities.
• Preparing travel reimbursement requests.
• Transmitting work electronically to other locations.
• Preparing witness requests.
• Preparing purchase requisitions
• Monitoring and ordering office supplies.

Benefits

• State of Florida 401(a) FICA Alternative Plan - mandatory
• Workers’ Compensation - mandatory
• Reemployment Assistance (Unemployment Compensation) - mandatory
• Participation in state group insurance (upon meeting eligibility requirements)
• Deferred Compensation - voluntary
• Employee Assistance Program – voluntary

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed