SECRETARY SPECIALIST - 60024373

State of Florida•Fort Lauderdale, FL

1d•Onsite

About The Position

This is secretarial work performing a variety of complex or technical secretarial duties. We are seeking a highly motivated individual to work in the Adult Protective Services Division.

Requirements

Knowledge of standard business formats and styles for letters and business forms.
Knowledge of office procedures.
Knowledge of correct spelling, punctuation and grammar usage.
Knowledge of basic arithmetic.
Knowledge of basic filing practices.
Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.
Skill in typing.
Ability to organize files and other records.
Ability to perform basic arithmetical calculations.
Ability to use correct spelling, punctuation and grammar.
Ability to type letters, memoranda and other standard business forms in correct format.
Ability to operate general office equipment.
Ability to handle telephone calls in a courteous and effective manner.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.

Nice To Haves

Possession of a Certified Professional Secretary Certificate.

Responsibilities

Receives reports from the Florida Abuse hotline.
Assigns reports to investigative staff and notifies other Agencies.
Receives and reads incoming mail, screens items which can be handled personally, forwards the rest to supervisor or subordinates together with necessary background material.
Maintains control records on the incoming correspondence and action documents and follows up on work in process to ensure timely reply or action.
Maintains alphabetical and chronological files and records of office correspondence, documents, reports and other materials.
Acts as office receptionist.
Assists in expediting the work of the office including such matters as shifting clerical subordinates to take care of fluctuating workloads.
Assembles and summarizes information from files and documents in the office or other available sources for the supervisor's use on the basis of general instructions as to the nature of the information needed.
Composes and signs routine correspondence of a nontechnical nature in supervisor's name.
Keeps supervisor's calendar by scheduling appointments and conferences with or without prior clearance.
Performs all clerical work related to a particular phase of the supervisor's program, maintaining all records, and composing correspondence relative to the program.
Operates and/or utilizes a variety of standard business and office machines and equipment.
Performs other related work as required.