Secretary

City of New York • Jamaica, NY

3d • Onsite

About The Position

This position involves providing secretarial and administrative support, including creating and maintaining reports, coordinating with residents and staff for repairs, organizing meetings, and managing office files. The role may require field visits for special assignments. The specific neighborhood covered is No. 03, which includes Baisley Park, Beach 41st Street, Hammel, Redfern, and South Jamaica. Candidates must possess civil service status in the title of Secretary/Clerical to be considered. This position is open for direct transfer (lateral) and promotional opportunities for current NYCHA employees. Interagency transfers into NYCHA are not permitted if an active NYCHA promotion or preferred list exists for the same title. The City of New York is an inclusive equal opportunity employer committed to a diverse workforce and a work environment free from discrimination.

Requirements

• Must have civil service status in the title of Secretary/Clerical.
• A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization.
• Typing skills requirement: ability to type accurately on a personal computer at a minimum speed of 35 words per minute after errors are deducted.

Nice To Haves

• NYCHA employees must have served a period of one year at current location and in current title and level (if applicable) for transfer, promotional, title or level change opportunities.

Responsibilities

• Create, track, and maintain comprehensive reports; analyze and prepare reports for Operations' employees; perform data research.
• Work in collaboration with the Property Development Staff in the delivery of services citywide; prepare statistical and descriptive reports, correspondence, and administrative reports.
• Coordinate with residents to schedule all required repair work and follow up as needed.
• Assist with requesting and responding with prescribed guidelines; coordinate the completion of repairs and ensure the completed work orders to the development for close out.
• Assist with the scheduling of multiple trade work sequentially to make all work order dates in close date range of each other to ensure timely completion of entire repair.
• Organize and plan meetings to include: prepare meeting agendas and scheduling.
• Create and maintain office files.
• Work with all levels of Authority personnel to resolve issues related to the assigned Neighborhood Administrator portfolio.
• Perform related duties.
• May require going in the field to assist the Neighborhood Administrator on special assignments.

Benefits

• Choice of medical coverage plans
• Deferred compensation plans
• Defined pension benefit plan as a member of the New York City Employees Retirement System (NYCERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED