Secretary

State of Nebraska•Omaha, NE

5d•Onsite

About The Position

The Judicial Branch is seeking a Secretary to provide receptionist duties and clerical office support to district offices. This role involves performing front desk duties, answering phones, providing information, managing case files, preparing legal documents, and maintaining case information. The position may also provide guidance to entry-level secretarial staff.

Requirements

High school diploma or GED
2 years of administrative support/clerical experience
Knowledge of customer service principles.
Knowledge of modern office procedures, methods, and equipment.
Knowledge of basic filing and recordkeeping principles.
Knowledge of cash handling techniques.
Knowledge of basic bookkeeping techniques.
Skills in using computers and related software applications.
Skills in providing customer service.
Skills in filing.
Skills in keyboarding.
Skills in using modern office equipment.
Skills in counting cash and balancing accounts.
Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Nice To Haves

Opportunity for bilingual pay

Responsibilities

Performing front desk duties to check-in probationers
Answering phone calls and providing general office and program information
Contacting probation officers and other staff for appointments/meetings, pre-sentence interviews
Opening and closing case intake files
Maintaining case documents such as violations
Preparing standard and routine legal documents, letters and correspondence or from dictations e.g. jail waivers, travel permits
Tracking, compiling and maintaining routine case information e.g. criminal history, driver's license etc.
Processing daily incoming and outgoing mails
Answering calls and providing general information
May provide guidance to entry secretarial staff
Serves as a receptionist and/or answers the telephone for assigned District office or offices; determines the nature of the visit or call; directs callers to the proper office or person or takes messages as required.
Serves as information source for callers/visitors; provides directions as required.
Maintains inventory of documents, brochures, applications, etc. Distributes to visitors as requested.
Performs a variety of basic office support duties such as collating materials, distributing incoming mail, preparing materials for mailing, completing forms, proofreading typed or printed materials, and/or typing routine correspondence reports and other materials.
Performs other duties of a similar nature or level.