OPS Secretary
About The Position
Serve as primary administrative support for the department faculty. Responsibilities include receptionist duties (phones, front desk, building issues), scheduling, producing reports and correspondence, and rendering consistent office support as needed. Assist in the coordination and be primary contact in scheduling department meetings/lunches and events (reserving conference rooms, place catering orders, event set up/clean, etc.). Handle routine requests for information for faculty, staff, and outside inquiries via phone, mail, and email. Daily pick-up and delivery of mail. Assist guests and delivery personnel. Place information technology and maintenance tickets. Lab support/chemical inventory/training/maintenance. Maintain office and break room supplies/cleanliness. Manage department conference room reservations. Assist with various onboarding/offboarding activities. Other duties as assigned.
Requirements
- High school diploma or equivalent
- Two years of relevant experience
Nice To Haves
- Experience with Microsoft Office
- AS or AA degree
- Experience with Adobe Acrobat
- Experience working in a healthcare or educational setting
Responsibilities
- Serve as primary administrative support for the department faculty.
- Receptionist duties (phones, front desk, building issues).
- Scheduling.
- Producing reports and correspondence.
- Rendering consistent office support as needed.
- Assist in the coordination and be primary contact in scheduling department meetings/lunches and events (reserving conference rooms, place catering orders, event set up/clean, etc.).
- Handle routine requests for information for faculty, staff, and outside inquiries via phone, mail, and email.
- Daily pick-up and delivery of mail.
- Assist guests and delivery personnel.
- Place information technology and maintenance tickets.
- Lab support/chemical inventory/training/maintenance.
- Maintain office and break room supplies/cleanliness.
- Manage department conference room reservations.
- Assist with various onboarding/offboarding activities.
- Other duties as assigned.
Benefits
- Low-cost State Health plans
- Dental plans
- Vision
- FICA Alternative Plan
- 457 deferred compensation plans
- 403(b) plans
- Life insurance
- Disability insurance
- Legal insurance
- Accident insurance
- GatorPerks discount program
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
