Operations Training Specialist

Goldbelt•Fairchild, WA

About The Position

The Operations Training Specialist updates data in the Graduate Training Integration Management System (GTIMS) or a future equivalent, as well as locally developed computer database systems. The role supports squadron training administration and coordination, including maintaining personnel training records, coordinating classes and exams, tracking training requirements and accomplishments, and preparing status updates and reports. The position works with the Squadron Director of Training (DOT) Flight Chief, squadron leadership, scheduling offices, and internal and external agencies to help ensure training is planned and conducted in accordance with applicable Air Force instructions and unit guidance.

Requirements

Minimum 1–2 years of related experience.
Must have an interim Secret clearance.
Proficiency in scheduling software and systems.
Strong Microsoft Office skills.
Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
Ability to think critically and make decisions quickly, particularly in time-sensitive situations.

Nice To Haves

Bachelor’s degree.
Top Secret clearance.
Experience working in a Flying Squadron/Group/Wing Stan/Eval office is highly desirable.

Responsibilities

Interface with Host Aviation Resource Management (HARM) and Squadron Aviation Resource Management (SARM) personnel to update the Aviation Resource Management System (ARMS) or a future equivalent system.
Build, review, and update student and permanent-party records, folders, and grade books in accordance with applicable Air Force instructions, MAJCOM and installation supplements, and local guidance.
Coordinate schedules for classes and exams.
Coordinate with scheduling and external agencies, including SFS/CATM, CES/Emergency Management, and OSS, to schedule crew members for required training such as Crew Resource Management, Instructor Crew Resource Management, Instrument Refresher Course, and other grounding or pre-deployment training.
Perform individual gradebook checks of squadron personnel training and ancillary training requirements daily, monthly, and quarterly.
In coordination with the Squadron DOT Flight Chief, prepare and execute periodic training and testing plans for approval and scheduling.
In coordination with the Squadron DOT Flight Chief, schedule members for required ground training events in accordance with unit policies.
In coordination with the Squadron DOT Flight Chief, provide weekly updates to squadron leadership on personnel flight and readiness status to facilitate duty-status tracking and performance report and decoration accomplishment.
Coordinate with the scheduling office to maximize training opportunities in accordance with unit leadership guidance and applicable Air Force instructions.
Track upgrade and continuation training accomplishments daily for the unit’s Operations Supervisor or equivalent, and provide weekly summaries for the Operations Officer.
Assist in developing new curriculum and syllabi for aircrew and ground training under the guidance and direction of the Squadron DOT Flight Chief.
Generate required reports and forms.
Update data in GTIMS or future equivalent systems and locally developed computer database systems as required.