Operations Services Coordinator

Kamehameha Schools

3d • $70,900 - $97,100 • Onsite

About The Position

Kamehameha Schools is seeking an experienced Operations Coordinator to provide operational support for the Kapālama Campus Facilities team. The role coordinates activities across trades, custodial, grounds, facility use, and transportation services to help ensure seamless delivery of campus maintenance and support services.

The position oversees service requests, facility and vehicle scheduling, contract and records management, compliance tracking, reporting, and administrative processes. It manages service requests, monitors budgets and expenses, coordinates vendors and contractors, processes accounts receivable, and maintains documentation in line with organizational policies. The coordinator also serves as the division's CMMS (WebTMA) super-user, supporting asset management, preventive maintenance scheduling, work-order tracking, and operational reporting.

The role provides complex operational support to the division, including leadership and supervision of internal and external maintenance and support services. It coordinates and documents facility use, vehicle use, work requests, and program support, and helps maintain compliance and safety records, schedule compliance training, and preserve records according to KS's retention policy. Work is generally conducted Monday through Friday during normal business hours, though evening and weekend hours are often required. Travel to various locations, including neighbor islands, may be involved.

Requirements

• Associate degree; an equivalent combination of education and experience may substitute.
• More than 5 years of related work experience; an equivalent combination of education and experience may substitute.
• Valid driver's license to travel around campus and to off-campus sites.
• Knowledge of supervisory principles and practices.
• Excellent interpersonal skills for interacting with various audiences.
• Proficiency with microcomputers and related spreadsheet, word-processing, and scheduling applications.
• Proficiency using PowerPoint to prepare presentation and discussion documents.
• Knowledge of scheduling software such as MS Project and its interfaces with cash-flow spreadsheets.
• Excellent verbal and written communication skills to communicate effectively with all levels of staff.

Nice To Haves

• Bookkeeping or accounting experience.
• Experience working in an organization with various trades.
• Knowledge of Human Resources regulations and practices.
• Knowledge of U.S. Postal Regulations.
• Knowledge of the KS organizational structure.

Responsibilities

• Coordinate internal campus maintenance and support services and provide guidance to office staff.
• Coordinate external campus maintenance and support services.
• Coordinate and document activities related to facility use, vehicle use, work requests, and program support.
• Provide operational support for special projects involving division policies and procedures.
• Maintain compliance and safety records and schedule compliance training.
• Process accounts receivable.
• Coordinate division record keeping in accordance with the KS record retention policy and ensure files are accurate and consistent.
• Serve as the divisional CMMS (WebTMA) super-user, maintaining asset inventory, preventive maintenance schedules, and work-order tracking and reporting.
• Manage service requests, facility and vehicle scheduling, contracts, records, budgets, expenses, vendors, and contractors.

Benefits

• Kamehameha Schools offers a Total Rewards Program focused on employees' physical, mental, and financial well-being.
• The posting refers applicants to a comprehensive Benefits Summary but does not specify individual benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree