Operations Manager

Peraton•Basking Ridge, NJ

2d•$104,000 - $166,000•Onsite

About The Position

The Peraton Labs Operations Manager provides the operational foundation of the office by integrating executive support, operations administration, and direct management of facilities and logistics. The role combines project management, operational coordination, and office management to keep office operations running smoothly, support the executive team, coordinate initiatives, improve processes, safeguard and track assets, and cultivate workplace culture through organized team events. The position is based in the Basking Ridge, New Jersey office and requires working onsite Monday through Friday during standard business hours, 8 a.m. to 5 p.m. Approximately 10% travel is required. Occasional flexibility may be needed for events or executive schedules, and the role may involve light lifting and moving around the office or building. Peraton is a next-generation national security company and mission capability integrator that delivers technology and services to government agencies and every branch of the U.S. armed forces. The company works across land, sea, space, air, and cyberspace to address traditional and nontraditional threats.

Requirements

At least 10 years of experience in office management, operations, executive administrative support, or a related operations role.
Ability to work in the Basking Ridge, New Jersey office Monday through Friday during business hours, 8 a.m. to 5 p.m.
Prior experience supporting C-suite or senior executives.
Experience coordinating facilities, vendors, and logistics.
Strong organizational and multitasking skills, excellent attention to detail, and comfort working in fast-paced, evolving environments.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office or Google Workspace and calendar management tools.
Demonstrated discretion when handling confidential or sensitive information.
Ability to work independently, prioritize competing demands, and solve problems in the moment.
Ability to travel approximately 10%.
Must be a U.S. citizen.

Nice To Haves

Bachelor's degree in Business Administration or a related field, or equivalent experience.
Experience with asset or inventory management systems.
Data-driven approach and experience with dashboards, reporting tools, or performance metrics.
Experience with data visualization software such as Power BI.
Familiarity with expense reporting and basic budget tracking.

Responsibilities

Lead and manage daily operational activities, ensuring accuracy, continuity, and alignment with organizational goals.
Partner with leadership on operational planning, prioritization, and execution across multiple workstreams and locations.
Schedule sector-wide meetings, forums, and candidate interviews; send sector communications as needed.
Handle confidential and sensitive information with discretion.
Coordinate sector-wide onboarding logistics, access requests, checklists, and new-hire readiness.
Coordinate interviews with Talent Acquisition, including first-round and panel scheduling and communications.
Support project management by planning, tracking, and coordinating operational initiatives.
Prepare metrics, performance updates, operational summaries, and project status reports for leadership.
Map operational pain points, evaluate solutions, and implement process improvements.
Oversee upkeep, maintenance, and safety of the Basking Ridge office.
Liaise with building management, landlords, and vendors, including cleaning, maintenance, security, and HVAC providers.
Manage office supply inventory, ordering, and vendor relationships.
Coordinate office moves, seating arrangements, and space planning; maintain seating charts.
Ensure compliance with workplace safety standards and emergency preparedness plans.
Assess facilities issues and outages, coordinate resolutions with landlords, vendors, and internal teams, and serve as an escalation point during business and off hours.
Maintain accurate inventories of office equipment, furniture, and IT assets; track procurement, assignment, maintenance, and disposal.
Coordinate IT equipment provisioning and deprovisioning for new hires and departing employees.
Oversee the Purchasing Card process, timely purchases, and transaction reconciliation.
Coordinate equipment disposal through appropriate e-waste methods.
Monitor invoices, ensure payment, and escalate issues to Procurement as needed.
Supervise incoming and outgoing mail, packages, and freight; coordinate carrier pickups and deliveries.
Track shipments, resolve delivery issues, maintain shipping and receiving logs, and ensure deliveries reach the appropriate staff or departments.
Manage the office budget for supplies, facilities, and events, tracking expenses against budget.
Manage vendor contracts and service agreements.
Provide administrative support to Operations as needed and identify ways to improve office efficiency.