OPERATIONS MANAGER C-SES - 64060729

State of Florida • TALLAHASSEE, FL

2d • $53,917 - $65,500 • Onsite

About The Position

This position requires daily in-office or field work and is a highly responsible position in the HIV/AIDS Section. This position provides direction and oversight on the statewide HIV Patient Care Program including Florida's Ryan White Part B program, the AIDS Drug Assistance Program (ADAP), and the Housing Opportunities for Persons with HIV/AIDS (HOPWA). This position reports directly to the HIV Administrator to ensure the programs are aligned with federal and state regulations, policies, procedures, guidelines, and administrative rules. The incumbent will be responsible for providing direction and oversight for program planning, program implementation, program management, evaluation, client services and special projects for the HIV Patient Care Program to meet management objectives related to HIV patient care outputs and outcomes. The incumbent will also provide consultation on patient care operations to department staff, other agencies, and states. The position participates and assists the budget manager in the management of funding in accordance with HIV Patient Care allocations, including legislative budget request, and Schedule C processes to effectively spend state and federal resources. The incumbent participates and assists in writing grants for the Ryan White Part B, ADAP, and HOPWA grants, budget development and modification. Work with the contract unit for execution, modification, and invoice payments for HIV Patient Care contracts. Serves as the grants manager for the Patient Care program. The incumbent serves as a member of the National ADAP Crisis Task Force and meets annually to negotiate sub-340B drug pricing discount agreements. Participates in monthly calls with federal project officers from the Health Resources and Services Administration (HRSA) and Housing and Urban Development (HUD). Provides technical assistance regarding programmatic operation issues concerning HIV Patient Care. Collaborates with community-based organizations, ad-hoc advisory groups, and the statewide Florida Comprehensive Planning Network (FCPN) to develop and update policies, procedures, guidelines, and administrative rules that support HIV Patient Care. Coordinates with Surveillance, Medical, Prevention and Administration to implement strategies to reduce HIV transmissions and AIDS-related deaths in Florida. This includes Viral Hepatitis and Outbreak Response, sexually transmitted Infections and Tuberculosis. Other programs outside the division are included to effectively implement initiatives to link and retain persons diagnosed with HIV to receive adequate care and support. Coordinates with the HIV section leads to implement Ryan White Part B required Clinical Quality Management Program. Serves on the CQM statewide executive committee and participates in activities for the CQM program statewide.

Requirements

• Knowledge of the Ryan White Program and the Health Resources and Services Administration
• Knowledge of HIV patient care services and methods of delivering client services
• Knowledge of methods of compiling, organizing, and analyzing statistical and financial data
• Ability to compile, organize and analyze data and make recommendations, to perform research, to prepare reports, applications, documents, and other written materials.
• Ability to understand and apply applicable rules. regulations, policies, and procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to lead a large team and supervise staff.
• Experience with monitoring and dissemination of data
• Experience with grant management
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• AA or bachelor's degree or higher
• Two to three years of experience in HIV/AIDS patient care or similar public health setting

Responsibilities

• Supervisory responsibilities including communicating with, motivating, training, and evaluating employees.
• Planning and directing employees' work.
• Authority to hire, transfer, suspend, lay off, recall, promote, discharge; assign, reward, or discipline subordinate employees or effectively recommend such action.
• Develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.
• Provide direction and oversight on the statewide HIV Patient Care Program including Florida's Ryan White Part B program, the AIDS Drug Assistance Program (ADAP), and the Housing Opportunities for Persons with HIV/AIDS (HOPWA).
• Report directly to the HIV Administrator to ensure programs are aligned with federal and state regulations, policies, procedures, guidelines, and administrative rules.
• Provide direction and oversight for program planning, program implementation, program management, evaluation, client services and special projects for the HIV Patient Care Program.
• Consult on patient care operations to department staff, other agencies, and states.
• Participate and assist budget manager in the management of funding in accordance with HIV Patient Care allocations.
• Participate and assist in writing grants for the Ryan White Part B, ADAP, and HOPWA grants, budget development and modification.
• Work with contract unit for execution, modification, and invoice payments for HIV Patient Care contracts.
• Serve as the grants manager for the Patient Care program.
• Serve as a member of the National ADAP Crisis Task Force and meet annually to negotiate sub-340B drug pricing discount agreements.
• Participate in monthly calls with federal project officers from the Health Resources and Services Administration (HRSA) and Housing and Urban Development (HUD).
• Provide technical assistance regarding programmatic operation issues concerning HIV Patient Care.
• Collaborate with community-based organizations, ad-hoc advisory groups, and the statewide Florida Comprehensive Planning Network (FCPN) to develop and update policies, procedures, guidelines, and administrative rules that support HIV Patient Care.
• Coordinate with Surveillance, Medical, Prevention and Administration to implement strategies to reduce HIV transmissions and AIDS-related deaths in Florida.
• Coordinate with the HIV section leads to implement Ryan White Part B required Clinical Quality Management Program.
• Serve on the CQM statewide executive committee and participate in activities for the CQM program statewide.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree