Operations/Logistics Coordinator - Aerospace

HEICO•Tamarac, FL

About The Position

Blue Aerospace is a global supply chain provider offering services and support to military end users and their maintenance partners worldwide. The Operations/Logistics Coordinator will join the company’s Tamarac office and support customer order fulfillment, logistics, purchasing, shipment coordination, and day-to-day business operations. The role includes maintaining accurate order and delivery records, coordinating with customers, vendors, freight forwarders, Sales, and Managers, and ensuring orders comply with company procedures and export laws and regulations.

Requirements

Previous experience with logistics.
Very strong verbal and written communication skills.
Ability to multitask.
Ability to work in a team environment.
Ability to work effectively under pressure.
Problem-solving skills.
Self-motivated and organized.
Strong attention to detail.

Nice To Haves

Knowledge of the Quantum database or a similar ERP system.
Previous experience in an aerospace environment.

Responsibilities

Review and provide guidance on the preparation of contracts, agreements, amendments, and change orders.
Obtain shipping instructions from customers and coordinate with third-party freight forwarders.
Calculate additional charges, including shipping costs, for invoices.
Maintain and update internal and external delivery data on current and outstanding shipments.
Manage customer order fulfillment, including reviewing quotes and purchase orders, terms and conditions, and customer orders for acceptance.
Ensure compliance with export laws and regulations.
Prepare purchase orders, including terms and conditions, and follow up with vendors as needed.
Ensure materials are ordered according to procedures and delivered on time.
Expedite and track the status of open purchase orders.
Work with the Sales department on past-due customer shipments.
Resolve supplier discrepancies.
Manage ERP information for assigned customers, including billing details and shipping instructions.
Provide administrative support and assist Managers with day-to-day coordination and management of business operations.
Coordinate and manage project tasks to ensure orders are delivered within allotted timelines.
Verify company standards and procedures have been met before acknowledging orders.
Maintain clear and accurate documentation for each order.
Transfer customer quotes to the ERP system and update them as needed.