Operations Coordinator

Schneider Electric•Columbus, OH

25d•Onsite

About The Position

Schneider Electric is looking for an Operations Coordinator in the Columbus, OH area. This candidate plays a critical role in supporting the successful execution of construction projects by managing project financials, billing, bookings, compliance, and administrative processes. This position serves as a key partner to Project Managers, ensuring project-related financial information is accurate, timely, and compliant while providing operational support throughout the lifecycle of each project. The Operations Coordinator is responsible for subcontractor billing, customer invoicing, contract administration, project reporting, accounts payable/receivable activities, and project closeout support. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Associate or bachelor’s degree in accounting, Business Administration, Finance, or a related field preferred.
3-5 years of experience in construction accounting, project accounting, or operations coordination.
Experience supporting project-based environments and multiple stakeholders.
Knowledge of construction contracts, billing procedures, and compliance requirements.
Experience with Microsoft Dynamics or similar ERP software preferred.
Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
Experience with AIA G702/G703 billing preferred.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to prioritize multiple projects and deadlines.
Strong sense of ownership, urgency, and accountability.
Effective verbal and written communication skills.
Collaborative team player with strong customer service skills.
Ability to work independently in a fast-paced environment.
Strong problem-solving and analytical skills.

Responsibilities

Support Project Managers with the financial administration of active projects.
Review project costs and assist with financial tracking, forecasting, and reporting.
Investigate and resolve unbilled project costs and billing discrepancies.
Assist with project closeout activities, including final billing and financial reconciliation.
Maintain accurate project records and documentation.
Generate and process monthly customer invoices and progress billings.
Prepare and manage AIA G702/G703 requisition billing.
Review subcontractor invoices for accuracy, completeness, and contractual compliance.
Ensure all billing is completed accurately and within established timelines.
Coordinate with customers and project teams to address billing inquiries and payment issues.
Monitor subcontractor compliance with contractual requirements, including insurance certificates, bonds, lien waivers, and other required documentation.
Verify contract status before processing subcontractor payments.
Maintain organized contract files and ensure compliance requirements remain current.
Support project audits and documentation requests as needed.
Process subcontractor payments and vendor invoices.
Assist with accounts receivable collection efforts and payment tracking.
Reconcile project-related financial transactions and resolve discrepancies.
Ensure accurate data entry and maintenance of financial records.
Coordinate project bookings and administrative setup for new projects.
Prepare reports and provide project financial updates to Project Managers and leadership.
Participate in project review meetings and support operational planning activities.
Collaborate with project teams, accounting, and branch leadership to ensure smooth project execution.
Perform additional duties and special projects as assigned.