Operations Coordinator

LIGNETICS INC • Town of Hamburg, WI

17d • Onsite

About The Position

The Operations Coordinator provides administrative and operational support across accounts payable, purchasing and receiving, human resources coordination, inventory reporting, month-end close, shipping, and general office functions. The role includes coding invoices and forwarding them to Accounts Payable, maintaining shipping and purchasing records, updating finished-goods inventory, assisting with HR initiatives, and supporting finance and plant operations.

Requirements

• High school degree.
• Above-average oral and written communication skills.
• Above-average organizational skills and attention to detail.
• Ability to work as part of a team and effectively manage through others.
• Ability to work under pressure and multitask.

Nice To Haves

• Previous experience in a manufacturing office and/or accounting.

Responsibilities

• Code invoices and communicate them to the Accounts Payable department.
• Scan picking slips to the corporate shared folder.
• Receipt purchase orders, including non-stock supplies, raw material (sawdust), and packaging material.
• Work with senior HR staff on onsite HR support, new-employee onboarding, payroll, timeclock support, HR recordkeeping, and onsite benefits coordination.
• Review daily bagging reports and update finished-goods inventory by building assemblies.
• Support the finance department with month-end close procedures, including physical inventory and accounts-payable invoice management.
• Print bills of lading (BOLs) and picking slips.
• Reconcile BOLs and perform the ship-all function in Sage.
• Communicate BOLs to the Accounts Receivable department for invoicing.
• Sign trucks in and out of the plant for outgoing shipments.
• Provide support to the PM and safety program.
• Update assigned daily reports.
• Distribute postal mail and daily packages.
• Perform other assigned duties.

Benefits

• Employee referral bonus program.
• Two weeks of paid time off plus two floating holidays.
• Medical, dental, and vision insurance, with FSA and HSA options.
• Educational assistance.
• Life insurance and short- and long-term disability coverage.
• 401(k) with employer match and immediate vesting.
• Employee heating pellet program.
• Lignetics-branded gear, including an annual pair of work boots and other PPE.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED