Operations Coordinator

humin•Madison, WI

19d•Hybrid

About The Position

Humin, Inc. is seeking a highly organized, proactive Operations Coordinator to provide administrative and operational support across the organization and to the Office of the CEO. The role helps keep day-to-day work moving by coordinating meetings and events, supporting people processes, managing administrative systems, and providing direct support to the CEO, Board, and philanthropic activities. The ideal candidate is organized, detail-oriented, proactive, comfortable handling varied work and priorities, and willing to step in where support is needed. They should be comfortable using and learning technology tools and systems, managing information and processes, and working through unfamiliar tasks. The position is full-time and exempt, hybrid, and based in Madison, Wisconsin. The employee is expected to work in the office approximately one day per week and onsite at other times as organizational needs require. The role is divided between Operations Coordination (60%) and Office of the CEO support (40%). Humin is a global nonprofit focused on translating wellbeing science into action through programs, services, and partnerships. The organization offers a fixed salary of $70,000 and a comprehensive health and benefits package, generous paid time off, flexible/remote work arrangements, and professional development resources.

Requirements

At least 2 years of experience in administrative, operations, coordination, executive support, event coordination, or similar work.
Ability to manage multiple priorities, coordinate detailed work, and reliably follow through to completion.
Strong written and verbal communication skills and ability to communicate effectively with internal and external stakeholders.
Comfort using Google Workspace and ability to learn and navigate new technology platforms and tools.
Ability to exercise sound judgment and handle sensitive or confidential information with discretion.
Deep interest and commitment in, or lived alignment with, wellbeing, mindfulness, and the science of human flourishing.
Ability to travel to Humin’s Madison office approximately one day per week and be onsite at other times as organizational needs require.
Ability to work in the United States without requiring sponsorship.
Awareness of and commitment to the principles of diversity, equity, and inclusion across all spectrums.

Nice To Haves

Experience working in a nonprofit, philanthropic, mission-driven, or donor-facing environment.
Experience working in a technology-oriented environment.
Experience supporting senior leaders, Boards, donors, or other external stakeholders.
Experience coordinating organizational meetings, retreats, events, or other multi-step projects.

Responsibilities

Coordinate administrative aspects of hiring, including job postings, candidate tracking, interview scheduling, and candidate communications.
Support employee onboarding, offboarding, performance management, and recurring people processes, including coordination of technology and tool access.
Coordinate scheduling and logistics for Leadership Team, all-staff, retreat, and other organizational meetings and events, including venues, travel and lodging, catering, materials, and onsite support.
Maintain organizational calendars and support cross-team scheduling and coordination.
Manage day-to-day administrative operations, including equipment and supplies, purchasing and shipping, incoming mail, shared operational email accounts, and team celebrations.
Coordinate organizational administrative requirements, registrations, licenses, and other recurring or one-time operational needs.
Support the organization and administration of Google Workspace, shared files, and other organizational technology tools and systems.
Manage the CEO’s scheduling, calendar coordination, travel, expenses, and other administrative needs.
Anticipate upcoming needs and coordinate information, logistics, and follow-up to support the CEO’s work.
Support donor and partner communications, stewardship, and relationship-building, including outreach, acknowledgment letters, and administrative follow-up.
Maintain relevant CRM and contact lists, and support prospective donor and partner research, briefing materials, and other development, philanthropic, and partnership activities.
Coordinate Board meeting scheduling, logistics, materials, minutes, and other administrative governance needs.
Coordinate special projects, one-time administrative tasks, and emerging organizational needs, adapting to changing priorities and carrying work through to completion.