Operations Coordinator

Andersen • Los Angeles, CA

3d • Onsite

About The Position

The Operations Coordinator supports the day-to-day operations of the office, helping maintain an organized, professional, and efficient workplace. The role provides support across office services, facilities, vendors, meetings and events, and tax-processing activities. The ideal candidate is proactive, highly organized, service-oriented, and able to manage multiple priorities and deadlines with accuracy and professionalism.

This is primarily an on-site position requiring regular and reliable attendance. Flexibility and additional hours may be required during peak tax filing periods, office events, and other business-critical deadlines. The position involves regular movement throughout the office and receiving, organizing, and stocking supplies, packages, and materials. The employee must occasionally lift or move items weighing up to approximately 25 pounds, with or without reasonable accommodation.

Requirements

• High school diploma or equivalent required.
• Strong organizational, time-management, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Ability to learn internal systems and tax-related applications.
• Professional, dependable, and service-oriented, with strong follow-through.
• Ability to handle confidential and sensitive information appropriately.
• Regular and reliable attendance is required for this primarily on-site position.
• Ability to regularly move throughout the office and receive, organize, and stock supplies, packages, and materials.
• Ability to occasionally lift or move items weighing up to approximately 25 pounds, with or without reasonable accommodation.
• Applicants must be currently authorized to work in the United States on a full-time basis upon hire; candidates requiring employment visa sponsorship now or in the future will not be considered.

Nice To Haves

• Associate or bachelor's degree preferred.
• Prior administrative, office operations, facilities, hospitality, or professional services experience preferred.

Responsibilities

• Conduct daily office walkthroughs to ensure common areas, kitchens, conference rooms, and workspaces are organized, stocked, and ready for use.
• Maintain inventory and replenish office supplies, snacks, beverages, and other workplace necessities.
• Monitor office requests, deliveries, building issues, and maintenance needs.
• Coordinate repairs, maintenance, vendor access, and loading dock and freight elevator reservations with building management.
• Support office moves, furniture and equipment deliveries, workspace changes, and storage organization.
• Receive, sort, track, and distribute USPS, FedEx, UPS, courier, certified mail, and other deliveries.
• Coordinate outgoing mail, packages, and time-sensitive shipments.
• Assist service lines with tax-return packaging, shipping, and related administrative needs.
• Coordinate food and beverage orders for meetings, trainings, office events, and other programs.
• Prepare conference and training rooms, including seating, materials, supplies, catering, and coordination of technology needs.
• Coordinate busy season lunches and dinners, including ordering, scheduling, delivery, setup, and vendor communication.
• Provide logistical support for office events and employee initiatives.
• Communicate with vendors regarding services, scheduling, deliveries, invoices, and upcoming work.
• Review and process vendor invoices and supporting documentation.
• Track office expenses, purchases, budgets, and applicable charge codes.
• Maintain vendor records, Certificates of Insurance (COIs), contracts, service information, and other operational documentation.
• Assist with vendor contracts and renewals as needed.
• Track client e-file authorization forms from distribution through receipt.
• Follow up with engagement teams regarding outstanding client e-file forms.
• Assist with the electronic release of tax returns and extensions to applicable tax authorities.
• Monitor electronically filed returns and extensions for acceptance or rejection and communicate status to engagement teams.
• Assist with rejected filings and other e-file issues as needed.
• Track office-wide client tax return deadlines and filing statuses and communicate updates to tax teams.
• Maintain accurate and confidential tax-processing records and tracking tools.
• Respond to employee requests and provide timely follow-up on operational matters.
• Maintain accurate records, trackers, files, and operational documentation.
• Assist with special projects and other duties as assigned.

Benefits

• Medical, dental, vision, and basic life insurance coverage for employees and their families.
• 401(k) plan enrollment available upon hire.
• Paid time off beginning at 160 hours annually.
• Twelve paid holidays throughout the calendar year.
• Discretionary employee bonus program for eligible employees based on individual and firm performance metrics.
• Discretionary annual bonuses based on firm and individual performance.
• Discretionary long-term cash incentive program.
• Other forms of discretionary compensation.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED