Operations Coordinator

IDEX Corporation•Farmington, CT

11d

About The Position

The Operations Coordinator supports day-to-day manufacturing operations by coordinating workforce planning, timekeeping, scheduling, and workforce administration. The role connects Operations, Human Resources, and Payroll to maintain accurate staffing plans and employee time records and provide leaders with visibility into workforce needs. It helps establish consistency in managing staffing, schedules, timecards, overtime, attendance, and workforce data.

Requirements

2–4 years of experience in operations coordination, manufacturing administration, workforce planning, scheduling, payroll or timekeeping, or a related field.
Experience with timekeeping or workforce management systems such as UKG/Kronos, ADP, Workday, or similar platforms.
Strong attention to detail and ability to manage multiple deadlines.
Ability to work effectively with frontline supervisors, employees, Human Resources, Payroll, and Operations leadership.
Strong organizational, problem-solving, and follow-through skills.

Nice To Haves

Experience working in a manufacturing or operations environment is strongly preferred.

Responsibilities

Administer and review employee timecards, ensuring hours, punches, schedules, overtime, and exceptions are accurate and addressed promptly.
Partner with frontline leaders to resolve missing punches, timecard discrepancies, schedule changes, and other timekeeping issues before payroll deadlines.
Coordinate daily and weekly workforce planning based on production requirements, headcount, vacancies, absenteeism, training needs, and employee availability.
Monitor staffing by department, shift, and skill or capability to identify workforce gaps.
Partner with Operations leadership to develop staffing plans aligned with production demand.
Track and report workforce metrics, including headcount, vacancies, absenteeism, attendance, overtime, staffing levels, and schedule adherence.
Support overtime planning and allocation to provide coverage while helping manage labor costs.
Coordinate employee schedules, shift assignments, transfers, and other workforce movements with Operations and Human Resources.
Maintain accurate workforce rosters and staffing information.
Identify recurring workforce or timekeeping issues and work with leaders to improve processes and accountability.
Provide Operations leadership with regular workforce reports and highlight areas requiring action.
Serve as the primary operational coordination point between Operations, Human Resources, and Payroll for workforce administration and timekeeping.
Support continuous improvement initiatives related to workforce utilization, scheduling, labor planning, and administrative processes.