Operations Coordinator (Part-Time)

Comevo•San Luis Obispo, CA

About The Position

Comevo is seeking a highly organized and proactive part-time Operations Coordinator to support company operations, employee administration, and executive leadership. The role is a key liaison between employees and the company’s outsourced HR provider and provides administrative and operational support across the organization. The position requires discretion, professionalism, strong communication, ownership of tasks, and the ability to manage multiple priorities with minimal supervision. It is a local position involving occasional errands and banking responsibilities within San Luis Obispo County. Comevo develops online orientation software for higher education institutions throughout North America. The company describes its culture as collaborative, innovative, diverse, and professional, with opportunities for employees to contribute to the company’s success. Responsibilities span human resources coordination, recruiting, operations and administration, executive and personal assistant support, and banking and mail handling. Compensation is $32–$38 per hour.

Requirements

At least 3 years of experience in administrative, operations, office management, executive assistant, HR coordination, or a related role.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to manage multiple priorities with minimal supervision.
High level of professionalism and discretion.
Strong attention to detail and follow-through.
Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.
Reliable transportation and a valid driver’s license.
Residence within the San Luis Obispo County area.
Ability to handle confidential company and personal information responsibly.

Nice To Haves

Experience working with outsourced HR providers.
Recruiting or hiring coordination experience.
Experience supporting executives or business owners.
Experience in a small business environment.
Familiarity with project coordination and process improvement initiatives.

Responsibilities

Serve as the primary point of contact between employees and the outsourced HR provider.
Coordinate employee onboarding and offboarding activities.
Assist employees with benefits and HR-related questions.
Maintain employee documentation and personnel records.
Support performance reviews and employee development processes.
Coordinate HR compliance documentation and required employee communications.
Assist leadership with employee relations matters as needed.
Post job openings on designated job boards and platforms.
Review incoming resumes and identify qualified candidates.
Conduct initial screening calls with applicants.
Coordinate and schedule interviews with hiring managers.
Maintain candidate communication throughout the hiring process.
Coordinate and organize company meetings, including staff and leadership meetings.
Prepare meeting agendas, distribute materials, and track action items.
Assist with process documentation and operational improvements.
Coordinate vendors and service providers.
Support special projects as assigned.
Maintain organized company records and administrative files.
Assist with purchasing, subscriptions, and administrative logistics.
Help ensure operational tasks and follow-up items remain on track.
Provide administrative assistance to the CEO and leadership team.
Manage calendars and coordinate meetings.
Schedule appointments and coordinate logistics.
Conduct research and gather information for projects and business initiatives.
Prepare correspondence, documents, and presentations as needed.
Track follow-up items and assist with project coordination.
Handle confidential information with discretion.
Assist the CEO with personal administrative tasks.
Coordinate personal appointments and scheduling.
Run local errands as needed.
List personal items for sale and coordinate related communications.
Coordinate services and vendors when requested.
Assist with miscellaneous administrative and personal projects.
Check the company post office box regularly.
Process incoming mail and distribute it accordingly.
Deposit checks and payments at designated financial institutions.
Maintain accurate records of deposits and related transactions.