Operations Coordinator

Aston Carter • Minneapolis, MN

6d • $31 - $36 • Onsite

About The Position

The Operations Coordinator supports daily operations across purchasing, project coordination, customer service, order management, and office administration. The role connects customers, vendors, production teams, and internal departments in a fast-paced manufacturing environment.

Responsibilities include creating and issuing purchase orders through the company’s MRP system, processing vendor acknowledgments, maintaining order and pricing records, coordinating supplier deliveries, managing online parts orders, and responding to customer and vendor inquiries. The position also sets up and tracks projects, timelines, milestones, shipments, and delivery schedules; communicates project updates; and coordinates billing-related communication between Manufacturing and Finance.

Additional duties include maintaining and archiving project and operational documentation, performing data entry, purchasing office and safety supplies, handling incoming mail and shipping activities, supporting employee communications and onboarding or offboarding, tracking software licenses, coordinating with third-party IT vendors, and participating in process improvement and training initiatives.

This is a contract-to-hire position based fully onsite in Minneapolis, Minnesota. The posted pay range is $31.25–$36.06 per hour. The position is anticipated to close on November 17, 2026.

Requirements

• At least 5 years of administrative experience in a manufacturing, operations, industrial, or related environment.
• Strong organizational and multitasking skills.
• Excellent attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with customers, vendors, and cross-functional teams.
• Comfort learning and navigating new systems and processes.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.

Nice To Haves

• Experience with ERP, MRP, or CRM systems.
• Previous purchasing, order management, or project coordination experience.
• Experience supporting manufacturing, production, or supply chain operations.
• Knowledge of shipping, logistics, and vendor management processes.

Responsibilities

• Create and issue purchase orders through the company’s MRP system.
• Process vendor acknowledgments and verify order accuracy.
• Maintain pricing, delivery schedules, and order information in company systems.
• Coordinate with suppliers to ensure timely material delivery and resolve order discrepancies.
• Manage online parts orders through the CRM platform.
• Provide order status updates, shipment tracking, and delivery information as a primary contact.
• Respond to customer inquiries and order-related questions.
• Communicate professionally with customers, vendors, freight providers, and internal teams.
• Assist in resolving shipping and delivery issues.
• Set up and maintain projects using CRM and estimating system information.
• Track project timelines, milestones, shipments, and delivery schedules.
• Communicate project updates with manufacturing teams and vendors.
• Coordinate billing-related communication between Manufacturing and Finance.
• Maintain project, fabrication, and operational documentation and keep records current.
• Organize and archive project closeout documentation.
• Coordinate purchases of office, facility, safety, and PPE supplies.
• Manage incoming mail and shipping activities.
• Assist with employee communications, company postings, and recognition initiatives.
• Support onboarding and offboarding activities.
• Track software licenses and coordinate with third-party IT vendors.
• Participate in process improvement projects and training initiatives as needed.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contributions
• Life insurance, including voluntary Life and AD&D coverage for the employee and dependents
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off and leave, including PTO, vacation, or sick leave

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed