Operations Coordinator

AtkinsRéalis•Tallahassee, FL

10d

About The Position

AtkinsRéalis is seeking an experienced Operations Coordinator in Florida to provide high-level administrative and operational support. The role serves as an extension of management authority in administrative matters and coordinates information flow, monitors budgets and project performance, supports business operations, and provides leadership with reporting and decision-making tools. The coordinator serves as a liaison among the operating unit leader, staff, clients, and prospective clients; compiles and analyzes operational, financial, and project performance data; and prepares reports, dashboards, budget summaries, charts, and presentations. The role also supports budgeting and forecasting, monitors project financial performance and policy compliance, coordinates operational activities, and assists with personnel administration and meeting preparation. The position may provide guidance and work direction to administrative support staff and may take on additional responsibilities and special projects. The role is based in Florida. The expected annual compensation range is $65,000–$80,000, depending on skills, experience, and geographical location. The position is listed as Employee and Regular. Benefits may vary depending on employment status.

Requirements

Bachelor's degree in Business Administration or a related field and a minimum of seven years of relevant experience, or twelve years of progressively responsible administrative and operational experience in lieu of a degree.
Strong knowledge of business administration principles and practices, including budgeting, finance, and accounting.
Experience compiling, analyzing, and interpreting financial and operational data.
Proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
Demonstrated ability to prepare reports, presentations, dashboards, and executive-level communications.
Strong organizational, analytical, and problem-solving skills.
Excellent verbal and written communication skills and ability to interact effectively at all levels of the organization.
Ability to exercise discretion, sound judgment, and independent decision-making.
Experience coordinating multiple priorities and meeting critical deadlines in a fast-paced environment.
Ability to build effective working relationships with leadership, staff, clients, and external stakeholders.
Commitment to exceptional client service, professionalism, quality, innovation, continuous improvement, and teamwork.
Ability to process electronic documents, use standard office technology, and perform administrative record management functions.

Nice To Haves

Experience within a consulting engineering or professional services environment is preferred.

Responsibilities

Serve as a liaison between the operating unit leader, staff, clients, and prospective clients; respond to inquiries and facilitate information flow across the organization.
Compile, analyze, and present operational, financial, and project performance data to support business decisions.
Prepare monthly reports, dashboards, budget summaries, charts, and presentations for leadership review.
Assist with preliminary budget development, budget monitoring, forecasting, and revenue tracking.
Monitor project performance, charges, expenditures, profitability, and budget conformance throughout the year.
Advise managers when corrective actions are needed regarding budgets, project charges, policy compliance, or operational objectives.
Coordinate operational activities to ensure consistency with company policies and procedures.
Support personnel administration activities, including initiating and processing personnel actions.
Review project control reports and financial performance data to ensure expenses are charged correctly and organizational accounting standards are maintained.
Develop and maintain financial charts, graphs, organizational charts, and other reporting tools for meetings and presentations.
Assist in preparing client and business development presentations.
Coordinate meetings, prepare agendas, document meeting minutes, and track action items as required.
May provide guidance and work direction to administrative support staff.
Perform additional responsibilities and special projects as assigned.