Operations Coordinator

University of Oregon•Portland, OR

61d•$19 - $29•Onsite

About The Position

The Operations Coordinator provides administrative, operational, and event coordination support to leadership and organizational initiatives at the Ballmer Institute for Children's Behavioral Health. The role coordinates meetings, manages schedules and communications, tracks action items, and supports project-related activities to help ensure smooth day-to-day operations. The position supports the planning and delivery of in-person and virtual events by coordinating logistics, participant communications, travel arrangements, vendors, meeting technology, and post-event administration. It also provides administrative support to senior leaders through calendar management, meeting coordination, travel planning, and professional, discreet handling of confidential information. The successful candidate will demonstrate strong organizational skills, attention to detail, effective communication, the ability to manage multiple priorities, and a customer-service mindset when working with internal and external stakeholders. This position is based in Portland, Oregon, and reports to the Senior Director and Chief of Staff.

Requirements

Two years of general clerical experience, including one year of typing, word processing, or other document-generation experience; or an Associate's degree in Office Occupations or Office Technology; or graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology may substitute for required experience on a year-for-year basis.
Exceptional organizational and project coordination skills, meticulous attention to detail, and commitment to accuracy.
Ability to manage multiple competing priorities, adapt to changing needs, and meet deadlines in a fast-paced environment.
Ability to exercise sound judgment and discretion when handling confidential and sensitive information.
Strong written, verbal, and interpersonal communication skills, including the ability to engage and collaborate with a wide range of stakeholders.
Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, and Word) and other business productivity and collaboration tools.

Nice To Haves

Bachelor's degree in Business Administration or a related field from an accredited institution.
Two years of experience providing administrative and operational support, including complex calendar management, travel coordination, meeting logistics, and prioritization of competing demands.
Experience coordinating events, convenings, or programs involving multiple stakeholders, including logistics, communications, registrations, and participant support.
Experience providing administrative and operational support in a higher education institution.

Responsibilities

Provide administrative, operational, and event coordination support to leadership and organizational initiatives.
Coordinate meetings, manage schedules and communications, track action items, and support project-related activities.
Coordinate logistics, participant communications, travel arrangements, vendors, meeting technology, and post-event administration for in-person and virtual events.
Provide administrative support to senior leaders, including calendar management, meeting coordination, and travel planning.
Handle confidential information with professionalism and discretion.