Operations Coordinator - Executive & Administrative Support

doyouconvert.com • Tulsa, OK

4d • Remote

About The Position

Do You Convert is seeking a highly organized Administrative Coordinator to provide direct support to its leadership team. The role involves handling varied projects and tasks with limited direction once requirements are clear. It is home-based but requires being in or near Tulsa, Oklahoma, because some responsibilities—including managing supplies, gifts, and event materials—require hands-on work.

Requirements

• Be organized, detail-oriented, and able to follow through without hand-holding.
• Be genuinely fluent with AI tools, such as Claude, and use them to work faster and increase output.
• Communicate clearly, warmly, and professionally in chat and email.
• Be responsive and thrive in a fast-paced environment where priorities shift quickly.
• Be comfortable handling many types of responsibilities and switching between tasks.
• Be comfortable with, or quick to learn, Slack, Zoom, Claude, Teamwork, HubSpot, and Google Apps.
• Be trustworthy when handling sensitive and confidential information.
• Be based in or near Tulsa, Oklahoma.

Nice To Haves

• Experience supporting an executive, founder, or small business owner.

Responsibilities

• Order supplies, equipment, gifts, and event materials as needed.
• Schedule and coordinate Zoom calls and align calendars across the leadership team.
• Manage events end to end, including logistics, materials, vendor coordination, and day-of details.
• Support ad hoc projects and help drive them to completion.
• Help leadership stay organized by tracking follow-ups, managing to-do lists, and ensuring commitments are not missed.
• Handle miscellaneous tasks to support busy leaders.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed