Operations Coordinator - Executive & Administrative Support

doyouconvert.com • Tulsa, OK

3d • Hybrid

About The Position

Do You Convert is seeking a highly organized Administrative Coordinator to provide direct support to its leadership team. The role involves handling a broad range of administrative, operational, event, and project tasks, with the ability to take projects through to completion once expectations are clear. The position is work-from-home but not fully virtual: hands-on tasks such as preparing supplies, gifts, and event materials require the employee to be based in or near Tulsa, Oklahoma.

Requirements

• Highly organized, detail-oriented, and able to follow through without extensive direction.
• Genuinely fluent with AI tools and able to use them to work faster and increase output.
• Clear, warm, and professional communication in chat and email.
• Responsive and able to thrive in a fast-paced environment where priorities change quickly.
• Comfortable handling a wide variety of tasks and switching between different types of work during the day.
• Comfortable using Slack, Zoom, Claude, Teamwork, HubSpot, and Google Apps, or able to learn them quickly.
• Trustworthy when handling sensitive and confidential information.
• Based in or near Tulsa, Oklahoma.

Nice To Haves

• Experience supporting an executive, founder, or small business owner.

Responsibilities

• Order supplies, equipment, gifts, and event materials as needed.
• Schedule and coordinate Zoom calls and align calendars across the leadership team.
• Manage events end to end, including logistics, materials, vendor coordination, and day-of details.
• Support ad hoc projects and help drive them to completion.
• Help leadership stay organized by tracking follow-ups, managing to-do lists, and ensuring commitments are not overlooked.
• Handle miscellaneous tasks involved in supporting busy leaders.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed