Operations Coordinator
About The Position
Mark One Electric is seeking an Operations Coordinator to help keep its corporate office running smoothly, efficiently, and professionally. The position works closely with Operations, Safety, Facilities, IT, Executive Support, and Reception teams to support daily office needs and maintain a clean, organized, welcoming environment for employees and visitors. Duties range from preparing meeting spaces and coordinating office services to assisting with basic technology needs, administrative work for the Safety Department, and special projects. The role also provides backup reception coverage and support to team members as needed. This hands-on, team-oriented position suits someone who enjoys variety, takes initiative, stays organized, and follows through on details. The coordinator will work with internal teams and outside vendors, help resolve routine office and technology issues, and contribute to projects across multiple departments.
Requirements
- High school diploma or equivalent.
- Experience in office operations, administrative support, facilities coordination, or a similar role.
- Strong organizational skills and the ability to manage multiple tasks and shifting priorities.
- Computer skills, including Microsoft Excel, Word, PowerPoint, and Outlook.
- Comfort with everyday office technology and interest in learning new systems and troubleshooting basic issues.
- Strong communication skills and a friendly, professional approach when working with employees, visitors, and vendors.
- A hands-on, service-minded attitude and attention to detail.
- Ability to take initiative, work independently, and collaborate with others.
- Flexibility, dependability, and willingness to help wherever needed.
Nice To Haves
- Additional education or training in business, operations, or technology.
Responsibilities
- Help coordinate office cleaning schedules and service providers, and follow up on maintenance or service concerns.
- Monitor office conditions and keep common areas organized, supplies stocked, and workspaces ready for daily use.
- Assist with office access, badges, keys, and visitor arrangements as needed.
- Set up, break down, and reset conference rooms and meeting spaces.
- Coordinate room layouts, signage, catering, and other logistics for meetings, trainings, and company events.
- Work with executive support and event coordinators to prepare and support meetings and events.
- Assist with workstation setup, monitor connections, peripherals, and conference room equipment.
- Prepare equipment for new team members and collect equipment during employee departures.
- Troubleshoot simple technology issues and partner with IT when additional support is needed.
- Help track and organize IT equipment and accessories.
- Support day-to-day Operations Team administrative needs, including scheduling, coordination, documentation, and special projects.
- Assist the Safety Department with administrative tasks and other departmental needs.
- Coordinate with Facilities, Executive Support, Reception, IT, and outside vendors to support daily operations.
- Maintain schedules, records, and tracking documents related to office services, meetings, and operational activities.
- Provide backup reception coverage as needed, including answering phones, greeting visitors, and helping create a positive first impression.
- Pitch in wherever support is needed to help the team succeed.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
