Operations Coordinator

humin•Madison, WI

21d•$70,000 - $70,000•Hybrid

About The Position

Humin, Inc., a global nonprofit focused on translating wellbeing science into action, is seeking an organized and proactive Operations Coordinator to provide administrative and operational support across the organization and to the Office of the CEO. The position helps keep day-to-day work moving by coordinating meetings and events, supporting people processes, managing administrative systems, and providing direct support to the CEO, Board, and philanthropic activities. The successful candidate is organized, detail-oriented, proactive, comfortable managing varied priorities, and willing to take ownership of work through completion. They should be comfortable using and learning technology tools and systems, managing information and processes, and troubleshooting unfamiliar tasks. The role is full-time and exempt, hybrid, based in Madison, Wisconsin, with office attendance expected approximately one day per week and additional onsite attendance as organizational needs require. It reports to the Finance Manager. The fixed salary is $70,000. Humin offers a comprehensive health and benefits package, generous paid time off, flexible/remote work arrangements, and professional development resources. The application deadline is Monday, November 2nd; the year is not specified.

Requirements

At least 2 years of experience in administrative, operations, coordination, executive support, event coordination, or similar work.
Ability to manage multiple priorities, coordinate detailed work, and reliably follow through to completion.
Strong written and verbal communication skills and ability to communicate effectively with a range of internal and external stakeholders.
Comfort using Google Workspace and ability to learn and navigate new technology platforms and tools.
Ability to exercise sound judgment and handle sensitive or confidential information with discretion.
Deep interest and commitment in, or lived alignment with, wellbeing, mindfulness, and the science of human flourishing.
Ability to travel to Humin’s Madison office approximately one day per week and be onsite at other times as organizational needs require.
Ability to work in the United States without requiring sponsorship.
Awareness of and commitment to principles of diversity, equity, and inclusion across all spectrums.

Nice To Haves

Experience working in a nonprofit, philanthropic, mission-driven, or donor-facing environment.
Experience working in a technology-oriented environment.
Experience supporting senior leaders, Boards, donors, or other external stakeholders.
Experience coordinating organizational meetings, retreats, events, or other multi-step projects.

Responsibilities

Coordinate administrative aspects of hiring, including job postings, candidate tracking, interview scheduling, and candidate communications.
Support employee onboarding, offboarding, performance management, and recurring people processes, including coordination of technology and tool access.
Coordinate scheduling and logistics for Leadership Team and all-staff meetings, retreats, and other organizational meetings and events, including venues, travel and lodging, catering, materials, and onsite support.
Maintain organizational calendars and support cross-team scheduling and coordination.
Manage day-to-day administrative operations, including equipment and supplies, purchasing and shipping, incoming mail, shared operational email accounts, and team celebrations.
Coordinate organizational administrative requirements, registrations, licenses, and other recurring or one-time operational needs.
Support the organization and administration of Google Workspace, shared files, and other organizational technology tools and systems.
Manage the CEO’s scheduling, calendar coordination, travel, expenses, and other administrative needs.
Anticipate upcoming needs and coordinate information, logistics, and follow-up to support the CEO’s work.
Support donor and partner communications, stewardship, and relationship-building activities, including outreach, acknowledgment letters, and administrative follow-up.
Maintain relevant CRM and contact lists and support research on prospective donors and partners, briefing materials, and other development, philanthropic, and partnership activities.
Coordinate Board meeting scheduling, logistics, materials, minutes, and other administrative governance needs.
Coordinate special projects, one-time administrative tasks, and emerging organizational needs, adapting to changing priorities and carrying work through to completion.