Operations Coordinator

Construction Management & Builders • Beverly, MA

19d

About The Position

CM&B is seeking an organized, proactive Operations Coordinator to support the work that keeps the construction management company running efficiently. This cross-functional role works closely with the Operations and Legal teams and supports project teams, contract administration, safety and compliance processes, insurance and bonding, and day-to-day office operations. The position partners with office and field teams to keep information moving and priorities on track.

Requirements

• At least 3 years of experience in administrative support, operations, project coordination, contract administration, or a related area.
• Strong organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and document management systems.
• Ability to balance multiple priorities in a fast-paced environment.
• Collaborative approach and ability to work effectively with office and field personnel.
• Professionalism, discretion, and ability to handle confidential information.

Nice To Haves

• Construction industry experience is preferred.
• Procore experience is a plus.

Responsibilities

• Coordinate and track owner contracts, insurance certificates, contract documentation, and executed agreements.
• Support contract workflows among Operations, Legal, Accounting, and Project Teams.
• Assist with company insurance programs, Builders Risk coverage, and bonding requirements.
• Use Procore to support project documentation, subcontractor and vendor information, and project start-up and closeout activities.
• Help manage ISNetworld (ISN) and Avetta compliance requirements and subcontractor qualifications.
• Collect and maintain subcontractor compliance documents, including certificates of insurance, W-9s, safety manuals, licenses, insurance endorsements, and project-specific requirements.
• Maintain accurate information in CM&B's project management systems, including Procore and Billy.
• Participate in Operations and Safety Committee meetings as needed.
• Support day-to-day office operations, including secondary front desk and reception coverage.
• Partner with office and field teams to keep information moving and priorities on track.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed