Operations Coordinator

RailWorks•Town of Montezuma, NY

3d•$50,000 - $60,000

About The Position

The Operations Coordinator works closely with management, field teams, and finance to ensure materials, services, and equipment needed for projects and inventory are recorded and acquired according to company guidelines and delivered on schedule. The role coordinates purchasing, supplier relationships, inventory and yard operations, equipment and fleet administration, and related financial records. The position works in office and field environments and requires approximately 5% travel, as well as availability for after-hours emergencies and call-outs.

Requirements

At least 2 years of purchasing experience in a construction-related industry.
Ability to calculate figures and amounts involving discounts, interest, proportions, percentages, area, circumference, and volume.
Ability to apply basic algebra and geometry concepts.
Ability to multitask and prioritize competing demands and requests within given time constraints.
Ability to develop strong professional supplier relationships.
Exceptional negotiating and communication skills.
Experience working in ERP inventory systems.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Ability to meet the physical and working-condition requirements, including occasional standing, walking, lifting, stooping, or bending, and availability for after-hours emergencies and call-outs.

Nice To Haves

Working knowledge of communication equipment, electronic components, and custom panel builds.
Knowledge of JDE.

Responsibilities

Serve as the main contact between suppliers, project teams, field staff, and finance.
Handle purchase requests promptly and ensure order details meet project needs.
Enter purchase orders accurately and on time.
Request vendor bids to secure competitive pricing for materials and equipment.
Build and maintain relationships with vendors and suppliers.
Issue materials to projects and record transactions in the accounting system.
Supervise yard staff and manage daily yard operations.
Track project material status and update delivery schedules.
Verify deliveries and match received materials to orders.
Work with Corporate Accounts Payable to resolve purchase order and invoice issues.
Maintain accurate inventory records and material logs.
Support month-end close by verifying open purchase orders and receipts.
Help resolve invoice and purchase order discrepancies.
Keep organized records and files.
Oversee or assist with unloading delivery trucks.
Manage equipment purchases, disposals, and major acquisitions with RailWorks leadership.
Request equipment quotes and create purchase orders as needed.
Review equipment and fleet usage to improve efficiency.
Monitor fuel reports and investigate irregularities.
Check driving behavior reports and notify management of issues.
Track vehicle registrations and inspections, and distribute insurance cards.
Coordinate equipment transfers and sharing between field locations.