Operations Coordinator

Hoffman Construction Company • Lake Oswego, OR

18d • $50,000 - $60,000 • Onsite

About The Position

The Operations Coordinator is a member of the Operations department and reports to the Executive Operations Administrative Manager. The role bridges office administration and business operations, supporting the department while providing internal and external customer service. Responsibilities include coordinating administrative processes, supporting vendor and facility activities, maintaining operational records, and collaborating across departments. The coordinator shares ownership of front desk operations, including phone coverage and mail processing, to help ensure smooth daily operations at the assigned location. This position is fully in-office.

Hoffman Construction is an employee-owned construction company with a national presence, specializing in technically complex projects across several markets. The company describes its culture as inclusive, collaborative, and respectful, and offers training and development, advancement opportunities, comprehensive benefits, and paid time off. Applicants must be able to pass the company’s drug and alcohol test. Sponsorship is not available for this position.

Requirements

• A minimum of 2–5 years of experience working in a formal office environment.
• Previous Administrative Assistant experience.
• Professional experience in the construction industry or related industries.
• Professional experience leading and managing tasks and projects.
• Advanced Microsoft Office Suite skills, including Word, Excel, PowerPoint, and Outlook, and the ability to navigate a computer network environment.
• Typing speed of at least 65 words per minute.
• Inclusive, collaborative team approach and willingness to cross-train and provide backup support within and across departments.
• Strong organization and attention to detail, adaptability, and ability to work under pressure to meet deadlines.
• Strong time management skills and ability to prioritize and multitask efficiently in a fast-paced environment.
• Excellent written and verbal communication skills and ability to build and maintain professional relationships in an executive setting.
• Self-motivated and proactive, with the ability to work independently and show initiative in completing tasks and projects.
• Must be able to pass Hoffman’s drug and alcohol test.

Nice To Haves

• Associate or Bachelor’s degree.
• Working knowledge of Power BI or other business analytics, data visualization, or reporting tools.

Responsibilities

• Provide front desk coverage, maintain a welcoming environment, and handle phone coverage.
• Provide backup coverage for daily mail processing, including sorting and distributing incoming and outgoing correspondence.
• Coordinate conference room and company vehicle scheduling and reservations using Outlook and other scheduling tools.
• Set up and support conference room meetings, including seating clients and organizing refreshments as needed; keep shared spaces clean and organized.
• Maintain office supply inventory, order supplies as needed, and ensure proper organization and storage.
• Coordinate daily operational activities and serve as a point of contact for internal teams, vendors, and service providers.
• Assist with editing and updating job modifications and job diaries to ensure accuracy and compliance.
• Prepare and compile monthly reports for ongoing projects and submit them on time.
• Provide project support through server file maintenance, project correspondence, and cross-department administrative support.
• Create and organize new project files and ensure proper documentation and tracking.
• Complete and submit expense reports for leadership and department managers to support timely reimbursement.
• Process business card entries through a vendor online portal.
• Assist with vendor management, including scheduling maintenance and service requests.
• Support meetings, events, training sessions, and related logistics as needed.
• Respond to employee operational requests and resolve routine issues in a timely manner.
• Assist with special projects across departments and locations when required.
• Support the Executive Operations Administrative Manager and other department leaders with department and event coordination.

Benefits

• Competitive pay and advancement opportunities.
• Ongoing professional training and development.
• Comprehensive benefits, including free primary care for the employee and family through dedicated clinics, health insurance, paid time off, and a generous retirement plan.
• A culture rooted in inclusion, collaboration, and respect.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed